Part-Time Financial Aid Records Specialist

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Salary Range: $24.00 To $26.00 Hourly

Expected Pay Range: $24-26/ hr (0.5 FTE / 20 hours per week)
Pay is commensurate with experience and qualifications.

RMU offers a comprehensive benefits and perks package, which includes:

• 20 paid holidays
• Employer‑matched 401(k) with immediate vesting
• Financial wellness coaching and retirement planning support

This is a remote, part-time position scheduled for 20–25 hours per week. The employee must reside in the state of Utah. Work is performed primarily in a home office environment using computers, office equipment, secure technology, and virtual collaboration tools. The position requires maintaining the confidentiality and security of institutional data while working remotely in accordance with RMU policies.

The Financial Aid Records Specialist supports RMU’s operational mission by ensuring the accuracy, integrity, and compliance of financial aid records and administrative processes. The role maintains reliable systems and documentation that support the effective administration of federal, state, institutional, and private financial aid programs.

Accurate records and compliant processes reduce institutional risk, strengthen audit readiness, and enable consistent service to students and RMU. This role provides essential operational infrastructure for advising, compliance, federal reporting, loan administration, and the overall effectiveness of the Financial Aid department.

The following highlights the primary responsibilities of the role. A full list of essential functions is maintained in the official job description.

• Maintain accurate, organized, secure financial aid records, forms, templates, and electronic documentation in accordance with federal, state, institutional, and lender requirements.
• Administer federal and private loan records and reporting processes, including monitoring loan requirements, enrollment reporting, borrower status, aggregate loan limits, and disbursement schedules.
• Develop and update departmental procedures, forms, and training documentation that support consistent operations, regulatory compliance, audit readiness, and staff onboarding.
• Identify record discrepancies and outstanding requirements, coordinate corrections with staff, and elevate policy or compliance exceptions to leadership as appropriate.
• Support records‑related inquiries, system testing, procedural enhancements, special projects, audits, and other continuous improvement efforts.

Successful candidates typically become fully proficient in the position within their first year, build effective working relationships with key stakeholders, and consistently meet performance expectations aligned with the role’s responsibilities. Success in this role also includes maintaining accurate and secure records, completing reporting and documentation on time, and supporting compliant, audit‑ready departmental processes.

Associate degree in business, higher education, office administration, information systems, or a related field, or an equivalent combination of education and directly related experience required. Bachelor’s degree preferred.

No licensure or certification required. NASFAA Credentials or other financial aid‑related professional development certifications are preferred or may be obtained after hire.

• Minimum of two (2) years of progressively responsible administrative, records…