Executive Assistant - Psychology Practice; Remote and Philippines

Must be available to work during US Eastern Time business hours. A mental healthcare practice is hiring a remote Executive Assistant to support its leadership and day-to-day operations. The practice serves a high-profile client base, so discretion and professionalism are central to the role. You will act as a organised, dependable point of contact for scheduling, communications and time-sensitive requests.

• Manage complex calendars, appointments and meeting schedules, and adapt quickly when priorities change
• Handle written and phone or video correspondence with patients, external providers and other professionals
• Spot urgent or sensitive matters early and escape them appropriately
• Keep confidential records and communications secure and handle all patient information with care
• Coordinate with multiple external providers and manage time-sensitive requests
• Use Google Workspace and other productivity tools to keep workflows organised, and suggest improvements where useful

• Proven experience as an Executive Assistant, ideally supporting a senior professional, healthcare practitioner or business owner
• Excellent calendar management, organisation and scheduling skills
• Strong written and spoken English, with confidence communicating with patients and external professionals
• Strong judgement, high discretion and a solid understanding of confidentiality
• HIPAA certification, or willingness to complete it before starting
• Availability to work full-time during US Eastern Time hours. Experience supporting a healthcare professional, familiarity with healthcare administration, or experience with AI tools and workflow automation is a plus

Applicants must be based in:
South Africa, Philippines.