Remote Operations Administrative Assistant

Careerscape is recruiting on behalf of our client, a growing New York-based organization, for a full-time, fully Remote Operations Administrative Assistant
. This is a great launchpad for someone starting their career who wants real exposure to how a business runs day to day, with a supportive team and clear room to grow into broader operations roles.

The day-to-day is a mix of organizing, coordinating, and problem-solving. You will keep schedules, records, and workflows moving smoothly so the operations team can focus on the bigger picture. People who thrive here are dependable, detail-oriented, comfortable working independently from home, and happiest when they are making things run more smoothly for others.

The salary range for this role is $52,000 - $78,000 per year
, based on experience and qualifications.

Additional compensation and benefits details will be shared during the hiring process.

• Provide day-to-day administrative support to the operations team
• Manage calendars, schedule meetings, and coordinate internal and external appointments
• Maintain accurate electronic files, records, and databases
• Enter, update, and verify data in internal systems and spreadsheets
• Prepare reports, meeting agendas, and routine correspondence
• Track vendor orders, invoices, and supplies, and follow up on open items
• Respond to internal and external inquiries by email and phone in a professional manner
• Support process improvement efforts by documenting procedures and flagging bottlenecks
• Assist with special projects and other administrative tasks as assigned

• High school diploma or equivalent required; associate or bachelor's degree preferred
• 0-1 years of administrative, office support, or related experience (internships and coursework count)
• Proficiency with Microsoft Office or Google Workspace, especially Excel/Sheets and Outlook/Gmail
• Strong written and verbal communication skills
• Excellent organization and time-management skills with strong attention to detail
• Ability to prioritize tasks and meet deadlines in a remote environment
• Comfortable learning new software and tools quickly
• Reliable high-speed internet and a quiet home workspace
• Authorization to work in the United States
• Medical, dental, and vision insurance
• 401(k) plan with employer match
• Paid time off and paid holidays
• Fully remote work with a flexible home office setup
• Home office or equipment stipend
• Paid training and onboarding
• Clear career growth path within operations
• Employee assistance and wellness programs

Careerscape is a staffing and recruiting firm connecting talented professionals with employers across administration, operations, healthcare, finance, technology, customer support, and professional services.

Careerscape and its hiring partners are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other status protected by applicable law.