Administrative Assistant

# Administrative Assistant Fully Remote   
• CHIME - Ann Arbor, MI 48108## Overview Position Type Full Time Education Level4 Year Degree

Travel Percentage Less than 25%## Description
** Job purpose
** The Administrative Assistant provides essential administrative and operational support to the Leadership teams within Marketing, Media, Analytics, Education Foundation, and Technology. This role supports the smooth execution of day-to-day operations by managing schedules, coordinating meetings, preparing documentation, and facilitating communication across teams. The Administrative Assistant acts as a reliable and collaborative resource, helping to streamline processes and ensure leaders and teams are supported effectively.

** Duties and responsibilities
*** Provide administrative support to a remote-based leadership team across Marketing, Media, Analytics, Education Foundation, and Technology, including calendar management, meeting coordination, and logistical support
* Prepare and submit expense reports for assigned leaders using online finance systems
* Coordinate and schedule internal and external meetings, including preparing agendas, capturing meeting minutes, and organizing materials
* Document meeting notes, action items, and next steps; track progress and follow-ups using tools such as Asana
* Maintain organized and accessible meeting records, documentation, and shared files in systems such as Share Point
* Collaborate with team members and cross-functional partners to provide administrative and operational support as needed
* Support communication flow between leaders and team members by coordinating schedules, sharing information, and assisting with routine communications
* Attend meetings with project or development teams to capture notes, maintain assignment lists, and route tasks appropriately for follow-up
* Assist with coordination of content-related initiatives (e.g., podcasts, events, meetings) by supporting scheduling, outreach, and documentation as directed
* Support team operations by assisting with content posting, scheduling, list management, and basic reviews for accuracy (e.g., names, titles, dates) when needed
* Work with colleagues across departments to ensure smooth workflow and timely completion of administrative tasks
* Perform additional administrative and operational duties assigned to support business needs## Qualifications
** Qualifications
* ** Bachelor’s degree in communications or business (preferred)
* 3 years of administrative, office, or operational support experience
* Discipline to successfully work in a collaborative environment where assignments may include tasks with or without close supervision
* Ability to manage multiple projects and deadlines simultaneously
* Strong attention to detail and accuracy
* Proficiency in project coordination and excellent organizational skills
* Strong written and verbal communication skills
* Professional maturity, discretion, and sound judgment when handling sensitive information
* Ability to build effective working relationships with internal teams and external partners

This is a remote based position, but some travel will be required.