Executive Assistant Virtual Assistant

Independent Contractor – CPT-11706 Executive Assistant Virtual Assistant/Business Support VA/Senior-Advanced Level (Remote).

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.

We are seeking a proactive, highly organized, and experienced Executive Assistant Virtual Assistant to provide high-level administrative and operational support to a senior leader.

The ideal candidate will be responsible for managing a busy calendar, coordinating meetings and travel, preparing professional correspondence, organizing client communications, and ensuring priorities and follow-ups remain on track.

This role will also provide support for business development and project management activities by maintaining accurate records, monitoring commitments, and coordinating with internal teams and external partners.

The successful candidate should have previous experience supporting senior leaders, excellent written and verbal communication skills, strong organizational abilities, and sound judgment when handling sensitive or confidential information. The candidate must be confident working independently, anticipating needs, and taking initiative with minimal supervision.

Contractors will be required to provide services that align with the following client tasks:

1. Executive & Calendar Management

• Manage and maintain the executive’s calendar, appointments, and schedule.
• Coordinate internal and external meetings.
• Identify scheduling conflicts and proactively recommend solutions.
• Prepare meeting information and ensure the executive is aware of upcoming priorities and commitments.
• Track important follow-ups, deadlines, and action items.
• Provide timely reminders for meetings, appointments, and deliverables.

2. Meeting & Travel Coordination

• Schedule and coordinate meetings with clients, internal teams, and external partners.
• Assist with travel planning, itineraries, reservations, and other travel-related arrangements.
• Organize meeting details, documentation, and relevant information in advance.
• Coordinate changes to meetings or travel arrangements as needed.

3. Correspondence & Client Communication

• Draft, prepare, and organize professional correspondence.
• Assist with email management and client communications.
• Maintain clear and professional communication with internal and external stakeholders.
• Organize communications to ensure inquiries, commitments, and follow-ups are properly tracked.
• Handle sensitive or confidential information with professionalism and discretion.

4. Business Development Support

• Support business development activities by organizing client communications and information.
• Maintain accurate records of client interactions, opportunities, and commitments.
• Track follow-ups with clients and external partners.
• Assist the executive in staying organized and responsive to prospective and existing business relationships.

5. Project Management & Follow-Up

• Support project management activities by monitoring priorities, deliverables, and commitments.
• Maintain task and project records in Click Up.
• Coordinate with internal teams and external partners regarding outstanding tasks and deadlines.
• Follow up on action items and provide status updates as needed.
• Help ensure projects, commitments, and priorities continue moving forward.

6. Document & Records Management

• Maintain well-organized electronic files, documents, and records.
• Manage and organize documents using SharePoint.
• Assist with documents and electronic signatures through Docu Sign.
• Ensure records and important correspondence are properly stored and…