Fully Remote Executive Assistant to CEO

Our client, a dynamic and innovative startup in the fintech industry, is seeking an exceptional Executive Assistant to provide high-level, dedicated support to their Chief Executive Officer.

This role is entirely remote, offering the flexibility to work from your preferred location within South Africa.

The Executive Assistant will be the CEO’s right hand, managing their complex schedule, communications, and a variety of executive projects.

Success in this role requires impeccable organizational skills, absolute discretion, and the ability to anticipate needs proactively.

You will play a crucial role in ensuring the CEO’s time is optimized, allowing them to focus on strategic initiatives.

This is a fantastic opportunity for a motivated and experienced professional to be an integral part of a fast-paced, growth-oriented company, working closely with top leadership in a virtual capacity.

The position demands a high degree of autonomy and problem-solving within a supportive remote framework.

• Proactively manage and organize the CEO’s demanding calendar, including scheduling meetings, appointments, and conference calls across various time zones.
• Handle all incoming and outgoing communications for the CEO, screening calls, emails, and mail with precision and professionalism.
• Coordinate complex domestic and international travel arrangements, including flights, accommodations, visas, and itinerary planning.
• Prepare, edit, and proofread high-level correspondence, reports, presentations, and other critical documents.
• Organize and manage virtual board meetings, shareholder communications, and executive team gatherings.
• Conduct thorough research on various business topics, markets, and potential partners for the CEO.
• Maintain strict confidentiality of sensitive company and personal information.
• Manage expense reports and personal administrative tasks for the CEO as required.
• Serve as a liaison between the CEO and other executives, employees, and external stakeholders.
• Assist with special projects and ad-hoc assignments to support the CEO’s strategic objectives.

• Minimum of 7 years of experience as an Executive Assistant, preferably supporting C-level executives or founders.
• Demonstrated experience and comfort working in a fully remote environment.
• Exceptional organizational skills, meticulous attention to detail, and the ability to multitask effectively.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (e.g., Zoom, Slack, Teams).
• Excellent written and verbal communication skills with a strong command of English.
• Proven ability to handle sensitive information with the utmost discretion and confidentiality.
• Strong problem-solving skills and a proactive, self-starter attitude.
• Ability to work independently, exercise sound judgment, and anticipate the CEO’s needs.
• Experience in the fintech or startup industry is highly desirable.
• Flexibility to adapt to changing priorities and work outside of standard hours when necessary.

• Highly competitive salary package commensurate with extensive experience.
• Fully remote work arrangement, allowing for flexibility and work-life balance.
• Generous annual leave and paid time off.
• Opportunities for professional growth and development.
• Health and wellness benefits package.
• Potential for stock options or performance bonuses.
• Be part of a fast-paced, innovative, and globally-minded company culture.