Registrar Operations Specialist

Training Tomorrow's Technicians
to Become Skilled, Employable, and Essential

ABOUT US- Big Changes, Better Benefits - Join us today!

At Cotulla Education, home to the Aviation Institute of Maintenance, Centura College, Tidewater Tech, and American Lineman College, we are dedicated to transforming lives through hands‑on, career‑focused education. Our mission is to empower students to achieve their professional dreams in high‑demand fields like aviation, healthcare, information technology, and skilled trades. With experienced faculty providing personalized support, our graduates emerge as future leaders ready to make a significant impact in their communities.

Join us in shaping the careers of those who will build and maintain our world and embark on a transformative journey towards a fulfilling career.

• Full time with some Saturdays

Compensation
: $25–$32/hr, based on experience, qualifications, and location. Final offers will be determined by a combination of factors, including relevant experience, skills, geographic location, and overall alignment with the role’s requirements.

We are seeking a detail‑oriented, adaptable Registrar Operations Specialist to support consistent, compliant, and accurate Registrar operations across multiple campuses.

In this role, you will serve as a remote resource for campus teams and students, providing hands‑on support with student records administration, Registrar processes, quality control, policy guidance, and training. You will play an important role in ensuring Registrar functions are completed accurately, consistently, and in accordance with institutional policies and regulatory and accreditation requirements.

This is an ideal opportunity for someone who is highly organized, process‑oriented, comfortable navigating change, and excited to contribute to an evolving, technology‑enabled, multi‑campus operating model.

• Execute Registrar operations for assigned campuses in accordance with institutional policies, procedures, and regulatory requirements.
• Maintain the accuracy and integrity of student academic records
  , enrollment information, and official institutional records.
• Support student lifecycle processes, including enrollment, registration, academic progress, status changes, transfers, leaves of absence, withdrawals, and graduations.
• Monitor Registrar activities to ensure required tasks, reporting, and compliance deadlines are completed accurately and on time.
• Conduct quality assurance reviews and audits to support data accuracy, process consistency, and compliance with institutional, accreditation, state, and federal requirements.
• Serve as a resource for campus teams by providing guidance on Registrar policies, procedures, and student information systems.
• Partner with campus and Home Office departments to support student success and ensure consistent Registrar operations across the organization.
• Support the development and continuous improvement of Registrar processes, documentation, training materials, and operational standards
  .
• Participate in system implementations, testing, process improvements, and special projects.
• Adapt to new systems, tools, and workflows as Registrar operations continue transitioning toward a more technology‑enabled model.

• Education:
  • High School Diploma or GED required.
  • Associate’s or Bachelor’s degree in Business or a related field preferred.
• Experience:
  • Minimum of two years of Registrar experience required
    .
  • Experience with in a support or multi‑campus environment preferred.
  • Working knowledge of Title IV regulations, ACCSC accreditation standards, and Registrar compliance requirements
    .
  • Demonstrated understanding of FERPA requirements and best practices for safeguarding student education records.
  • Proficiency…