Administration Executive/Office Admin Job Phoenix Arizona USA,Administrative/Clerical

Job Description & How to Apply Below

Position: Administration Executive / Office Admin
Role & responsibilities

Manage day-to-day administrative and back-office operations for a UK-based construction and property maintenance company.
Handle professional email correspondence, client enquiries and follow-ups.
Coordinate client appointments, site visits and job schedules.
Assist in preparing quotations, invoices, purchase orders and maintenance reports.
Maintain project records, quotation registers, invoice trackers and payment records.
Coordinate with clients, suppliers, subcontractors and internal teams.
Track ongoing projects, work progress, pending tasks and completion updates.
Assist with supplier enquiries, material pricing and delivery coordination.
Maintain company databases, digital documents and project folders.
Prepare daily and weekly operational reports using Excel and Google Sheets.
Support the management team with general administrative and coordination tasks.

Preferred candidate profile

Graduate in any discipline.
3-5 years of experience in administration, back-office operations or coordination.
Excellent written and spoken English communication skills.
Good knowledge of MS Excel, MS Word, Google Sheets and email communication.
Ability to draft professional emails and communicate with international clients.
Good organisational, multitasking and time-management skills.
Experience in construction, real estate, property management or facilities management will be an advantage.
Knowledge of invoicing software such as Xero, CRM systems or project management tools is preferred.
Candidates from Assam, West Bengal and the Northeastern states of India are preferred.
Must be comfortable working remotely and coordinating with a UK-based team during UK business hours.

Perks and benefits