Specialist, Administrative​/Clerical, Business Administration

Job Profile:

Procurement Analyst 2

Job Family:

Procurement Time Type:

Full time Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile

Summary:

Reviews and processes intermediate to complex purchasing requests for products and/or services, in accordance with established University policies and procedures. Prepares basic procurement documentation, and interacts with vendors and staff on intermediate to complex procurement issues. Negotiates routine to intermediate contracts with vendors.

Job Description:

Enterprise Technology, Business, and Finance - Procurement is seeking a Specialist to assist with purchasing goods and services and to ensure day-to-day operations are carried out in accordance with established principles, policies, and objectives.

Salary Range: $52,000 - $55,105 per year; DOE Essential Duties:

Prepare online requisitions.

Process payments.

Prepare, maintain, and review purchasing files, reports, and price lists.

Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.

Review requisition orders to verify accuracy, terminology, and specifications.

Analyze invoices to ensure the accuracy of goods or services delivered.

Maintain knowledge of organizational rules governing purchases and provide information about these rules to organizational staff members and vendors.

Controls expenditures in accordance with budget allocations.

Processes reimbursements and purchases of supplies, services, and equipment using PCard and other purchasing documents in accordance with established procurement and financial policies.

Responds to audit requests and gathers documentation for PCards and financial records.

Performs PCard reconciliations. Interacts and maintains liaison with staff and suppliers in facilitating objectives.

Knowledge of administrative and clerical procedures and systems such as word processing and managing files and records.

Uses Microsoft Office applications, online financial systems, and internal database systems.

Performs other duties as assigned.

Takes responsibility for fostering culture, advancing our values, and championing engagement in all its forms - collaborating across our teams as well as participating in ET/ASU events and programs.

Leverage AI in routine tasks and contribute ideas for using AI to improve the unit’s efficiency and overall performance.

Take responsibility for fostering a positive culture, upholding organizational values, and championing engagement in all its forms.

Collaborate across teams and actively participate in ET/ASU events and programs.

Days and

Schedule:

Monday-Friday; 8:00 am-5:00 pmThis position is eligible for flexible work options, including alternative work schedules or hybrid remote work schedules, in which employees spend a minimum of 60% of their regular workweek at their primary ASU work location, subject to approval per ASU policy.

Desired

Qualifications:

Familiar with working in Workday Financial Management System.

Knowledge of principles, practices, and procedures in the field of program, project, or initiative expertise.

Knowledge of basic project management.

Basic knowledge of Microsoft Office.

Skill in performing detailed and complex numerical computations and reports, including analysis and evaluation of budgets, planning, and other management information systems.

Skill in establishing and maintaining effective working relationships.

Skill in effective communication, both verbal and written.

Higher Education…