Executive Assistant US- Part Time

Overview

Executive Assistant role for Wing. We are redefining the future of work for companies worldwide and are seeking to build world-class teams with streamlined operations.

• Manage and organize emails, messages, and Microsoft Teams chats, creating prioritized task lists for the executive.
• Gather context and information before escalating matters, filtering urgency and importance appropriately.
• Follow up with staff and clients on behalf of the executive to reduce interruptions and maintain workflow efficiency.
• Attend important client meetings, take notes/transcripts, capture action items, and relay relevant updates to programmers and staff.
• Summarize only critical information and updates that the executive needs to know.
• Track client requests, project progress, equipment/orders, pending fixes, and follow-ups.
• Monitor Jira ticket updates and coordinate with staff through Microsoft Teams to provide internal client updates.
• Escalate concerns and issues only when necessary.
• Provide executive assistance support, including reminders, calendar awareness, prioritization, and helping determine which meetings require executive attention.
• Help protect the executive’s time through critical thinking, organization, and proactive decision-making.

• 5+ years of related experience.
• Strong organizational and multitasking skills in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong customer service mindset with experience handling staff and client communications.
• Proven ability to work independently and think critically.
• Good judgment with the ability to prioritize urgency and importance.
• Proactive, self-managing, and highly organized.
• Experience attending meetings, taking notes, and tracking follow-ups/action items.
• Strong English proficiency (reading, writing, and speaking with a neutral accent).
• Ability to create boundaries and help protect executive bandwidth.
• Experience working in fast-paced work environments; schedule flexibility to occasionally attend important meetings as needed.

• Microsoft Teams (Intermediate Level).

• JIRA (for checking ticket updates and project status).
• Mailchimp
• Click Up
• Chatwoot
• Company-specific processes and workflows
• Industry-specific terminology (road maintenance, snow plows, weather-related equipment)
• Internal communication protocols and staff relationships

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps

• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay

Schedule:

11:00 AM – 3:00 PM EST (with occasional schedule flexibility required)

Location:

Remote

Client Industry: Road Maintenance Technology (Snow Plows and Weather-Related Equipment)

Client

Location:

Canada

Only qualified candidates will be invited to take the assessment and scheduled for an interview.