Export-Import Documentation Specialist

About the Role What Jobs Direct is looking for a highly meticulous and self-motivated Fully Remote Administrative Specialist to manage critical document control functions. This position is ideal for an organized professional who thrives in a remote-first environment and excels at maintaining organized digital records. You will play a vital role in ensuring the integrity, accuracy, and accessibility of our client's documentation from anywhere.

As a fully remote employee, you will have the flexibility to work from your preferred location while collaborating effectively with a distributed team. This role demands a keen eye for detail and a commitment to upholding stringent document management standards, contributing significantly to the operational efficiency of Surabaya-based projects, despite the remote nature of the work. We value candidates who are proactive in identifying and implementing improvements in document handling procedures.

Key Responsibilities

• Oversee the entire lifecycle of company documents, including creation, review, approval, distribution, and archiving.
• Develop and implement standardized document control procedures and systems to ensure compliance and efficiency.
• Maintain a centralized digital repository for all official documents, ensuring proper categorization, indexing, and version control.
• Ensure all documents are accurate, up-to-date, and readily accessible to authorized personnel.
• Conduct regular audits of documentation to identify any discrepancies or areas for improvement.
• Train and support staff on document control best practices and the use of document management systems.
• Manage the retrieval of documents for audits, legal requests, or internal reviews.
• Collaborate with various departments to gather and organize necessary documentation.
• Monitor compliance with company policies and regulatory requirements related to document management.
• Propose and implement enhancements to the document control system to improve its effectiveness and user experience.

Requirements

• Proven experience in document control, administrative support, or a related role, preferably within a remote setting.
• Strong understanding of document management principles, version control, and record-keeping best practices.
• Proficiency with digital document management systems (e.g., SharePoint, Google Drive, or similar platforms).
• Excellent organizational skills and meticulous attention to detail are essential for this remote position.
• Ability to work independently, manage multiple tasks, and meet deadlines without direct supervision.
• Effective written and verbal communication skills, crucial for remote collaboration.
• Experience in developing and implementing administrative procedures.
• Familiarity with standard office software (Microsoft Office Suite, Google Workspace).
• A proactive approach to identifying and solving problems related to document management.
• High school diploma or equivalent; further education or certification in administration or information management is a plus.

Benefits This fully remote position offers the ultimate flexibility in your work arrangement. You will receive a competitive salary, health benefits, and opportunities for professional growth. Work from anywhere in Indonesia while contributing to a globally connected team. Join What Jobs Direct and embrace a career that values autonomy and efficiency.