Closing Coordinator

Location: California (Remote / Work From Home)

Schedule: Monday-Friday | 8:00 AM - 5:00 PM

Lynx, a subsidiary of U.S. Legal Support, provides industry-leading legal support services to law firms, corporations, insurance carriers, property management companies, and government agencies nationwide. Our team is dedicated to delivering accurate, timely, and professional service while supporting clients through every stage of the legal process.

We're looking for a detail-oriented professional who enjoys reviewing documents, ensuring accuracy, and managing critical deadlines. If you thrive in a fast-paced remote environment and take pride in producing high-quality work, we'd love to hear from you.

As a Case Closing Coordinator
, you will play a critical role in the final stage of the legal support process by reviewing, finalizing, and closing cases to ensure accuracy, compliance, and client satisfaction.

This position requires strong attention to detail, excellent organizational skills, and the ability to understand and manage legal documentation, including affidavits of service, returns of service, invoices, and supporting case materials. The ideal candidate is highly organized, process-driven, and committed to maintaining the highest quality standards while working independently in a remote environment.

• Review completed jobs for accuracy, completeness, and compliance with client and legal requirements.
• Verify case information, including parties, addresses, service details, and supporting documentation.
• Perform thorough quality control reviews before documents are submitted to clients or courts.
• Ensure all files meet company standards and client expectations.
• Identify and resolve discrepancies prior to case closure.

• Generate affidavits of service and returns of service in accordance with jurisdictional requirements and client specifications.
• Ensure all closing documentation is properly formatted, completed, signed, notarized, and filed when required.
• Review service-related documents for accuracy and completeness.
• Maintain organized records and supporting documentation throughout the closing process.
• Finalize and close cases within established timelines.

• Review invoices to ensure all services performed are accurately reflected and billed appropriately.
• Verify supporting documentation aligns with billed services.
• Ensure compliance with company procedures, legal requirements, and client-specific guidelines.
• Assist in maintaining accurate records and audit trails.

• Communicate with process servers, clients, and internal teams to clarify missing information or resolve discrepancies.
• Follow up on outstanding documentation and incomplete files.
• Assist with monthly eviction notice entry and processing.
• Support operational workflow initiatives and departmental projects as needed.
• Identify trends, recurring issues, and opportunities to improve processes and quality.

• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple deadlines and priorities simultaneously.
• Excellent verbal and written communication skills.
• Strong problem-solving and analytical abilities.
• Ability to interpret and review legal documentation.
• Professionalism when handling sensitive and confidential information.
• Collaborative approach and willingness to support team objectives.
• Self-motivation and accountability while working remotely.

• High School Diploma or equivalent.
• Experience in administrative support, legal support, records management, document review,…