Senior Executive Assistant

The Senior Executive Assistant is a high-impact strategic partner to the President of our global Higher Education organization. This role protects and multiplies the President’s most limited resource, time, by managing a demanding schedule across the enterprise, preparing the President for every key conversation, and keeping the company’s top priorities moving across many teams, functions, and time zones.

You will serve as the central liaison to the Senior Leadership Team (SLT) and enterprise functions, organize the leadership meetings that drive alignment and decisions, and produce executive-quality writing in the President’s voice. You will also use AI tools every day to work faster and smarter, and to help the President’s office set the standard for responsible AI use.

The ideal candidate has 5+ years of experience supporting C-suite executives in a large organization, exceptional judgment and writing skills, and the poise to represent the President’s office with executives, directors, and external stakeholders.

This is a remote position open to applicants authorized to work for any employer within the United States with a strong preference for candidates within Eastern or Central time zone. Must be flexible to travel: 10-15% of the time (approximately 5-8 weeks per year). The President is based remotely in Jacksonville, Florida and travels frequently on-site to New York City and Chicago corporate offices.

• Own the President’s calendar across a high volume of internal and external commitments and multiple time zones, protecting focus time and ensuring every meeting has a clear purpose, agenda, and prep.
• Anticipate needs and proactively resolve conflicts, bottlenecks, and communication gaps before they reach the President.
• Triage and manage the President’s inbox and incoming requests from across the enterprise, drafting responses, routing items to the right owner, and escalating only what requires the President’s attention.
• Prepare briefing materials for internal and external meetings, including background, stakeholder context, talking points, and open questions.
• Partner with other executive assistants to coordinate schedules, shared priorities, and cross-executive meetings.

• Serve as the primary liaison between the President and the Senior Leadership Team, relaying priorities, gathering updates and inputs, and maintaining clear, timely communication in both directions.
• Plan leadership meeting cadence, including weekly SLT meetings, monthly operating and business reviews, quarterly planning sessions, and annual strategy offsites: scheduling, agendas, pre-reads, materials, and logistics.
• Coordinate key company-wide and leadership forums, such as Town halls, leadership summits, and Board-related sessions, working with Events teams to deliver them well.
• Capture decisions and action items from SLT meetings, distribute concise summaries (AI-assisted), assign owners and due dates, and drive follow-through until closure.
• Maintain a leadership dashboard of enterprise priorities, initiatives, and deadlines so the President and SLT share one current view of progress and risk.
• Handle sensitive leadership discussions and materials with the highest level of discretion, building trusted relationships with every executive and their teams.

• Draft and edit emails, memos, talking points, presentations, all-employee messages, and external communications in the President’s voice.
• Assist in preparing polished materials for the Board, investors, key customers, strategic partners, and industry audiences, in coordination with Corporate Communications, Legal, and Investor Relations as…