Administrative Assistant 4

The Nevada Department of Transportation (NDOT) is recruiting for an Administrative Assistant 4 for our Accounting/Payroll Division. The incumbent serves as the primary contact between NDOT employees and Accounting/Payroll. The candidate maintains the front desk, answers phone calls, emails, and retrieves correspondence from the mail room. The Administrative Assistant 4 provides backup for travel as needed, serves as HR Liaison for filling open positions, scheduling interviews, directing new hires and workstation set ups, creates tickets for Accounting and Payroll staff for IT and Buildings and Grounds as needed, picks up and distributes paper checks and late invoices via Fed-Ex and certified mail each pay cycle as needed, maintains Accounting Division’s SharePoint site for accuracy and completeness, maintains supplies and orders as needed within the Accounting Division’s budget.

schedules shred services and payments into Payment Voucher System and clearly, effectively and professionally communicate with the team.
** Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa. Please note that this position is on-site and does not offer remote work options. The Job Duties section listed in this announcement reflects the Statewide Class Specifications for all positions and does not fully correlate with the specific duties of this position.

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Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education (NSHE). Typical duties include maintaining records and files; composing and editing correspondence; data entry; office management; budget monitoring and accounts maintenance; typing and word processing; answering telephones and relaying information;

reception; duplicating and distributing materials; preparing for meetings and taking minutes; ordering and stocking supplies and equipment; receiving, sorting and delivering mail; reviewing and processing applications, forms and other documents; operating office equipment such as copiers, personal computers, computer terminals, calculators, facsimile machines, printers, and other equipment; and performing related duties as assigned. Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management;

performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience.

• Experience in Accounting and/or Payroll
• Act as liaison for the administrator regarding agency activities, operations and programs; coordinate communications with other administrators, agency managers, leaders of external entities, community groups and the general public; relay specialized and sensitive information which impacts division programs and activities; defuse irate callers who insist upon speaking with the administrator; schedule, organize and coordinate meetings, conferences and publicized events.
• Research and investigate complaints, public inquiries and issues raised by external entities including the legislature and governor’s office staff; review and evaluate historical information, precedents and applicable…