Executive Administrative Assistant

Role Summary/Purpose

In this role you will provide administrative support services to 4-5 of Synchrony’s Senior Vice Presidents within the Finance organization.

The ideal candidate must have strong organizational, interpersonal, communication and computer (Microsoft Office) skills, and the ability to handle confidential information and work in a fast-paced, ever-changing environment. This is a hybrid role but will require 2-3 days/week in the office.

Essential Responsibilities:

• Interact with employees, customers, and outside advisors in a professional and efficient manner
• Effectively use computer and company software programs with strong emphasis on Microsoft Word, PowerPoint, Excel, Outlook (for appointments/email), Microsoft Teams, Nitro Pro, Coupa and AMEX Global Business Travel for T&E
• Proactive planning & creating meetings and managing busy and complex calendars (including frequent calendar shifts), continuing to ensure accuracy of attendees, meeting locations, materials etc.
• Arranging for complex travel plans and events and prepare/reconcile T&E and Purchase Card reports;
  Travel (book on-line flight reservations and coordinate all travel/meeting logistics)
• Process statements of work, purchase orders, and invoices, ensure timely vendor payments and support supplier management through our Coupa system
• Proactively anticipate and communicate potential issues, propose solutions and have close attention to detail
• Clear and effective communication with leaders and effective prioritization of tasks
• Coordinate activities and meetings, planning for on-site and off-site events; includes coordination with outside parties

• Ensure documents are posted accurately and timely in preparation for meetings/conference calls

• Attend staff/team meetings as required
• Maintain calendar for staff and department activities. Assist in prioritization of items

• Perform other duties and/or special projects as assigned

Qualifications/Requirements:

• Bachelor Degree and 7+ years in an executive administrative role; or in lieu of a Bachelor Degree, a high school diploma /GED and 9+ years in an executive administrative role
• Minimum of 2 years of experience supporting senior level executives in a corporate environment
• Minimum of 4 years of experience working with Microsoft Outlook, PowerPoint, Word, Excel and Outlook
• Minimum of 2 years of experience working with supplier management software like Coupa
• Strong organizational skills and possess the ability to handle multiple projects
• Strong attention to detail

• High level of integrity, confidentiality and self-confidence
• Clear, concise and articulate communication skills (verbal & written)

Desired Characteristics:

• Coupa experience
• Supplier management and accounts payable experience
• Excellent communication and interpersonal skills
• Strong problem-solving and critical thinking skills with a passion for excellence
• Demonstrative initiative, ability to work independently and must be a team player
• Ability to accept responsibility and handle confidential information
• Excellent proficiency of Microsoft Outlook, PowerPoint, Excel and Word

Our Way of Working:

We’re proud to offer you flexibility. At Synchrony, our way of working allows you to have the option to work from home near one of our Hubs or come into one of our offices.

You will be required to commute to your nearest

Hub (either virtual or physical) for in-person engagement activities such as regularbusiness or team meetings, training and culture events.

* Field Sales and some Commercial team roles may have varied location requirements based upon partner obligations or preferences.

Eligibility Requirements:

• You must be 18 years or older
• You must have a high school diploma or equivalent
• You must be willing to take a drug test, submit to a background investigation…