Administrative Assistant

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Admin Support Full Time Westborough, MA, US

We are seeking a highly organized, detail-oriented, and resourceful Administrative Assistant to support the Executive Assistant in providing administrative support to the firm’s Managing Partners and firmwide initiatives.

The ideal candidate will have a proactive mindset, strong organizational and communication skills, and exceptional attention to detail, including excellent grammar and proofreading abilities. This individual should demonstrate a professional and pleasant demeanor, exercise sound judgment, and possess the ability to anticipate potential challenges and take initiative to resolve them. A strong work ethic, adaptability, and the ability to manage competing priorities in a fast-paced environment while meeting tight deadlines are essential to success in this role.

The Administrative Assistant will handle a variety of responsibilities ranging from routine administrative tasks to more complex assignments. The successful candidate will approach all responsibilities with enthusiasm, professionalism, and a commitment to accuracy and excellence.

Key Responsibilities

The responsibilities of this position include, but are not limited to:

• Assist with calendar management and coordinate high-level internal and external meetings using Microsoft Outlook.
• Coordinate meeting logistics, including arranging catering, reserving conference rooms, and securing audio/visual equipment.
• Process expense reports and assist with related expense management activities.
• Coordinate and book domestic and international travel arrangements.
• Prepare, format, and proofread correspondence, documents, and presentations using Microsoft Word and PowerPoint.
• Maintain Managing Partner CPE and training requirements within LCVista, ensuring records are accurate and up to date.
• Assist with planning, organizing, and facilitating firm events, special projects, and other administrative initiatives as needed.
• Provide backup administrative support to Executive Assistants during periods of planned or unplanned absence.
• Perform additional administrative duties as assigned to support the needs of the firm.

Qualifications and Skills

• 1–2 years of experience in an administrative assistant or similar support role.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational, time-management, and multitasking skills.
• Strong written and verbal communication skills, with exceptional attention to detail, grammar, and proofreading.
• Ability to prioritize tasks, take ownership of assignments through completion,anticipate needs, identify potential issues, and take initiative to find solutions.
• Professional demeanor and the ability to interact effectively with individuals at all levels of the organization.
• Strong work ethic and the ability to remain composed, flexible, and productive in a fast-paced environment with competing priorities and tight deadlines.
• Demonstrated resourcefulness, adaptability, and willingness to take on new responsibilities.
• Ability to handle confidential and sensitive information with discretion.

Familiarity with office technology and equipment is a plus; however, the ability and willingness to learn new systems and adapt to changing technology are more important.

This position offers excellent opportunities for professional development and career growth. The successful candidate will gain valuable exposure to firm leadership, contribute to important firmwide initiatives, and have the opportunity to expand their administrative and organizational skills…