Navy Program Office Executive Assistant

Decision Technologies was founded to help bridge the gap between Department of Defense and Federal Government acquisition programs and technology to help our customers optimize their decision-making process. Over the years, our areas of expertise have expanded to include Systems Engineering, Program Management, In-Service Engineering, Equipment Repair, Research and Development, Test and Evaluation, and Intelligence and Counterintelligence Support. Our growth and success have positioned us as a premier engineering and intelligence services provider contributing to our nation's defense.

Our company culture cultivates talented problem-solvers on focused on performance with industry-leading teamwork and responsiveness. We have established a reputation for offering superior services and solutions, proven integrity and innovation, employee engagement and development, and customer collaboration.

Bring your expertise and knowledge to our team!

We are seeking a qualified Management Administrator / Executive Assistant in Arlington, VA. This position is not eligible for hybrid or remote work situations. This is a 100% on-site, in-office position during normal government working hours, 8:00 am - 5:00 pm. Only candidates who can reliably get to Crystal City daily should apply.

YOU MUST HAVE AN
ACTIVE
DOD SECURITY CLEARANCE

The selectee will perform as the Decision Technologies Executive Assistant for a US Navy Weapons Engineering and Program Acquisition Support contract.

In the accomplishment of this task, the selectee will be directly responsible for the following:

• Proactive Calendar & Time Management: Autonomously manage and de-conflict complex Outlook calendars for the Program Manager (O-6 CAPT) and Deputy MPM (GS-15). Evaluate competing stakeholder priorities to fiercely protect principals' time and maintain the daily operational rhythm. Exercise independent judgment in resolving scheduling conflicts, reallocating executive availability, and establishing meeting priorities based on program objectives and organizational impact. Update and maintain distribution lists according to standard team composition, understand Navy chain of command, and coordinate meetings across various teams, committees, and stakeholder groups.
• Action Item & Suspense Oversight :
  Lead the execution of front-office workflows by aggressively tracking internal and external action items, suspense dates, and program deliverables for a 30-person government staff. Analyze incoming taskings and independently determine routing, coordination requirements, suspense timelines, and escalation criteria. Monitor progress of action items affecting Program Office operations and proactively identify execution risks requiring leadership awareness. Serve as the central authority for the management and disposition of executive taskings and organizational suspense requirements.
  
  Ensure principals are fully prepared with read-aheads and briefing materials for the next morning's operations.
• Zero-Defect Navy Correspondence: Serve as the Program Office's senior administrative authority for executive correspondence and official communications. Draft, format, serialize, and rigorously quality-check official executive correspondence, MOAs/MOUs, and point papers. Ensure strict adherence to SECNAV M-5216.5 formatting rules and Navy chain of command protocols before documents reach the O-6's desk for signature.
• Complex Travel Logistics (DTS): Manage executive travel programs and independently execute complex travel planning and voucher processing utilizing the Defense Travel System (DTS). Proactively monitor travel cards, ensure strict compliance with travel policies, and independently interact with DTMC to…