Administrative Assistant II; Onsite, Seal , CA)

• Posted on November 10, 2026

• Seal Beach, CA 90740, USA
• On-site
• Infrastructure
• Full-Time
• Requisition #: ADMIN
  003278

Administrative Assistant II

As a community of over 1,000 researchers, practitioners, consultants, and administrative professionals from all backgrounds and life experiences, we are committed to making a qualitative difference in the lives of youth, children, and adults. We conduct and apply research, develop evidence-based solutions, and provide consulting services across the country in both rural and urban communities to improve equitable outcomes for individuals from infancy through adulthood.

Serving as trusted partners in the areas of education, health, and justice, our teams enhance capacity within communities and school districts to prioritize impact — asking the right questions, customizing methodologies, developing relevant tools, and implementing best practices specific to a diverse range of stakeholder needs.

West Ed supports individual initiative, excellence, and hard work of all individuals in our hiring and work practices. West Ed complies with all applicable federal and state anti-discrimination laws, as well as OFCCP requirements. All qualified applicants will receive consideration for employment without regard to disability, or status as a protected veteran.

SPECIAL NOTICE REGARDING THE WORK LOCATION OF THIS POSITION—West Ed has an interest in building community in our local areas and has a strong preference for staff to live in proximity and regularly come to one of our anchor offices in Alameda, Seal Beach, or Washington DC. Other West Ed offices or remote work will be considered on a case-by‑case basis.

West Ed's teams rely on administrative professionals who keep complex work moving, and you will be one of them. In this role you will support a center, infrastructure unit, or department with limited supervision, and colleagues will count on you to handle details accurately and on time. As the Administrative Assistant II for the Seal Beach office, you will be a steady, dependable presence for colleagues, clients, participants, and vendors, keeping meetings, events, and day-to-day office activity on track.

In addition, you will support workplace experience initiatives, and administrative tasks within the Property & Facilities Management Department.
This position is office-based, 5 days a week.

• Serve as the primary point of contact for visitors and employees, managing front desk operations, communications, mail and deliveries, visitor access, and a professional reception environment.
• Assist on-site safety team with annual evacuation drills, help inventory and restock emergency supplies.
• Independently coordinate travel, meetings, and events that have multiple components.
• Manage participant communication and logistics, and communicate with staff, clients, and participants in writing and verbally.
• Work with vendors and operating units, and act as a delegate for calendars, travel, and expenses as needed.
• Document meetings and follow team processes for those materials.
• Support the timeline, production, and delivery of materials for on-site events, collaborating with other departments or teams.

• Process and track business transactions accurately, including travel expenses, invoices, and P-card transactions.
• Process and track contract information and participant incentives.
• Initiate routine vendor transactions.
• Follow up on reconciliation.
• Maintain adequate inventory of kitchen and office supplies to ensure daily operations run smoothly and efficiently.

• Track…