Marina Admin Manager - Sunset Harbor

Administrative Manager

Suntex Marinas is a high‑company investing exclusively in niche mixed‑use marinas and their related operating platforms. We have acquired, developed, and operated over 70 full‑service marinas which include retail spaces, office buildings, resorts, hotels, and restaurants.

The Marina Administrative Manager is the liaison between the Property, Accounting, and Operations teams, responsible for maintaining accurate financial records and coordinating revenue and accounts payable data feeding into the company’s accounting system.

• Provide timely and accurate assistance with processing and confirming all components of the monthly financial statement to ensure a timely month‑end close.
• Ensure complete and timely processing of all end‑of‑day procedures.
• Assist with and tackle any assigned special “ad‑hoc” projects.
• Oversee the processing and reconciling of daily deposits (ACH, cash, credit card, and checks).
• Provide timely updates and reporting to the Regional Controller for KPIs.
• Ensure all invoices are accurately coded and submitted for timely processing and recording.
• Work with the property leadership team to ensure timely tracking of expenses.
• Assist in maintaining accurate financial and marina information to assist with the property forecasting process.
• Provide general manager with necessary financial information, daily sales, monthly revenue, etc.
• Monitor accounts receivable and perform necessary collection procedures to maintain a current status on all accounts.
• Collaborate with the company’s Human Resources department to ensure accurate and timely hiring, onboarding, promotions, employee changes, and terminations.
• Serve as the liaison to ensure employees have ADP access and manage ADP account and benefits records.
• Work with payroll to ensure timely and accurate processing of payroll.
• Ensure adherence to departmental and/or operations policies, procedures, and practices.
• Assist with the tracking, updating, and collection of all contracts, insurance, and registrations.
• Assist with customer questions as it relates to the marina, contracts, billing, insurance, etc.
• Maintain monthly billing and record keeping for customers.
• Work with vendors as needed to order property supplies, retail items, materials, and uniforms.
• Review new slip storage and boat club contracts for accuracy and billing.
• Maintain responsibility for all inventory including inputting, quarterly inventory counts, adjustments, and adding inventory.
• Support the general manager and home office as it relates to tracking initiatives and property related information.
• Assume all other duties and responsibilities required or as assigned by management.

• Associate’s Degree in a related field preferred.
• Minimum five (5) years of progressive office management and/or bookkeeping responsibilities.
• Good presentation, facilitation, and computer skills.
• Ability to perform a background check accepted by the company.
• Proficient in speaking, reading, writing, and understanding English fluently.
• Strong partnership development with all levels of personnel.
• Excellent interpersonal and communication skills.
• Ability to work independently to achieve goals and targets.
• Proactive organization and prioritization of work.
• Collaboration and seamless teamwork.
• Adaptability to a fast‑paced environment.
• Proficiency in Microsoft Office (Outlook, Excel, Word).

• Lift, carry, push, and pull up to fifteen (15) pounds independently.
• Swim or wear a personal flotation device in emergencies.
• Perform simple grasping, fine manipulation, and repetitive hand and arm movements frequently.
• Bend, squat, crawl, kneel, push, pull, and walk on uneven surfaces occasionally.
• Operate general computer equipment including laptop, keyboard, and mouse with ease.
• Use phone, both desk and mobile, with ease.
• Sit for extended periods at a desk setting.
• Use eyes to view computer monitors and analyze data for extended periods.
• Walk outside in a variety of weather conditions (rain, wind, heat).
• Climb stairs, both indoors and outdoors in a variety of weather conditions (rain, wind, heat).

• Medical insurance
• Vision insurance
• 401(k) retirement plan
• Disability insurance