Fire Business Support Specialist

Fire Business Support Specialist – Johnson Controls

Remote role in CST or EST time zones. Work from home and collaborate with a diverse team dedicated to creating purposeful solutions.

$24.00/hr – $32.00/hr

• Competitive starting pay
• Paid training
• Global advancement opportunities
• Referral bonuses
• Comprehensive benefits
• Medical/Dental/Vision insurance
• Health Savings Account (HSA)
• Life insurance
• 401(k) savings plan with company match
• Short‑term and long‑term disability
• Employee assistance program
• Wellness program

• Assist the Regional Business Administration Manager in developing, implementing, and executing business‑support standardized processes that align with company policies and government compliance.
• Perform timesheet data entry in the Time Entry system. Submit manual overrides to Payroll weekly, as needed. Track vacation, sick, and floating holiday usage.
• Review Kronos exception report weekly and correct errors prior to feed into Time Entry.
• Maintain electronic file storage of timesheets on the Area Shared Drive.
• Set up correct prevailing wage rate for SRs and projects in the PWS system weekly.
• Send certified payroll reports and statements of compliance to customers weekly, file electronically in the designated compliance portal or with the State weekly, and as required.
• Submit PW restitution requests to designated compliance analyst for processing.
• Manage Accounts Payable invoice queue in Basware Alusta. Coordinate PO receipts and new or adjusted POs with ICs or PC/PM for timely invoice processing to meet established KPIs.
• Review ACE accrued receipts report monthly and submit adjustments to Fire Service Manager for approval.
• Perform invoice research of monthly statements received from suppliers and invoices processed against a PO when needed. Respond to invoice and payment inquiries from suppliers.
• Complete and submit manual check requests for immediate payments not processed through Basware Alusta.
• Complete and submit out‑of‑cycle payment requests via the EGPR tool.
• Assist local requesters with new supplier setups and manage the process. Perform supplier updates and changes as needed.
• Follow the established process related to refund checks from suppliers or returned/unused checks to ensure funds are returned to the appropriate department or project.
• Act as district contact with the Vendor Master Team, Field Subcontractor Team, PBC Invoice Processing Team, and PBC Payments Team.
• Maintain and replenish office supplies as needed.
• Route incoming calls and distribute incoming mail.
• Perform other duties as directed by RBAM.

• Experience in accounts payable and payroll.
• Strong attention to detail and excellent organizational skills.
• Proficient in MS Excel and Word.
• Ability to multi‑task in a fast‑paced, deadline‑driven environment.
• Excellent written and verbal communication skills.
• Ability to prioritize projects and strong problem‑solving skills.
• Good research skills and attention to detail.

• 3 – 5 years of experience working in the construction industry.
• 2‑year degree or equivalent combination of education and experience.