Diocesan Bookkeeper

Overview

POSITION: Diocesan Bookkeeper

FLSA
:
Non-Exempt

SECRETARIAT: Temporalities/Director of Parish & School Financial Services

JOB TYPE: Part-time/Full-Time

INTRODUCTION:

The Bishop of Manchester is the visible principle and foundation of unity in the particular diocese entrusted to him. In a unique and visible way, he makes Christ’s mission present and enduring as Shepherd of the Christian Community. In order to fulfill his mission, the Bishop employs suitable, chosen collaborators (clerics, religious, or lay people). He shares with them the apostolic mission and entrusts various responsibilities to them.

Each position employed in the Diocesan Administration Building helps to extend the ministry of the Bishop in particular ways as outlined in the position description. All employees of the diocesan administration assist the Bishop of Manchester in serving the parishes, schools and institutions of the Catholic Church in New Hampshire.

This position reports to the Bishop of Manchester and the Director of Parish & School Financial Services.

POSITION OVERVIEW:

RESPONSIBILITES:

This position’s main responsibility is to provide bookkeeping services for multiple parishes and schools within the Diocese of Manchester.

ESSENTIAL DUTIES AND RESPONSIBILITIES
:

• Work with multiple parishes and schools to provide bookkeeping services
• Assist pastor or principal in complying with all Diocesan finance policies
• Teach and train Parish and School staff concerning Parish and School accounting responsibilities and functions
• Record weekly collections and other cash receipts and school tuition and ancillary income
• Process payments to vendors, maintain vendor files
• Process and review expense reimbursements to Parish and School employees
• Prepare payroll, work with Paylocity to assure compliance with State and Federal laws regarding payment of wages, update payroll system accordingly, maintenance of employee records
• Prepare reconciliations as necessary
• Prepare financial reports, statement of activities, statement of financial position and the statement of dedicated accounts
• Prepare reports for 403(b) plans (if applicable);
  Prepare 1099-NEC and W-2G and submit to taxing authority and maintain related accounting records
• Maintain required property and other insurance records for accounting purposes
• Maintain financial records in accordance with the Diocese of Manchester Record Retention Policies
• Assist in preparing budgets for review, approval, monthly maintenance
• Assist Pastors and Principals with reporting to the finance councils and parish pastoral councils
• Ensure existence of verifiable audit trail for all financial transactions
• Document processes, write detailed procedures and prepare written communications
• Manage tuition payment system for schools working with staff and families to record, reconcile and process student billing and external grants as needed
• Perform other duties as assigned

ENVIRONMENT:

EDUCATION, EXPERIENCE, AND

SKILLS REQUIRED:

Education:

Bachelor's degree in finance or accounting or equivalent experience preferred

Experience:

3 to 5 years’ recent, proven experience with processing AP, Payroll and overall office experience as a bookkeeper or accountant or equivalent experience

Experience in the use of Quick Books, Parish Soft (Connect Now) and other financial…