Coordinator - Program​/Event; East Coast

Join to apply for the Coordinator - Program/Event (East Coast) role at Veeva Systems
. Veeva Systems is a mission‑driven organization and pioneer in industry cloud, helping life sciences companies bring therapies to patients faster. With $2B in revenue this fiscal year, Veeva is one of the fastest‑growing SaaS companies.

Values:
Do the Right Thing, Customer Success, Employee Success, and Speed. Supported by a Work Anywhere policy, you can work from home or in the office.

The Coordinator will execute logistics for pharmaceutical educational events, ensuring that commitments are met on schedule and within budget. This high‑volume, deadline‑driven role requires strong communication with internal and external stakeholders.

Hybrid role with required in‑office time Tue‑Thu.

• Database management – manage promotional educational programs within the proprietary system
• Budget management – assist customer representatives with their program planning budget and ensure compliance with customer business rules and guidelines
• Select or confirm venue, menu, audiovisual, and transportation arrangements
• Coordinate payments with venues, caterers, and other vendors
• Maintain frequent communication with sales representatives and faculty as needed
• Review all venue contracts for accuracy and customer compliance
• Ensure all event materials are complete and accurate
• Work closely with other team members to ensure successful event execution
• Adhere to policies (confidentiality, sensitive communication, intellectual property)
• Effectively manage a high volume of events while responding to emails and phone calls
• Cover the after‑hours phone line 5 p.m.–midnight on a rotated basis

• High School diploma or equivalent;
  College degree preferred
• 1+ years experience in the field or related area (sales, hospitality, pharmaceutical, medical industry, customer service)
• Pharmaceutical Speaker Bureau experience is a plus
• Pharmaceutical Event Planning experience is a plus
• Strong analytical and problem‑solving skills
• Professional oral and written communication skills to manage high phone and email volume
• Ability to work in a fast‑paced environment, multitask and adapt to changing priorities
• Proficiency in MS Office, Word, Excel, and Gmail preferred

• Exceptional attention to detail
• Team‑oriented mindset
• Positive attitude and a “Whatever it takes” mindset
• Willingness to take on additional ad‑hoc tasks to support the team
• Ability to maintain productivity while performing repetitive planning tasks

• Medical, dental, vision, and basic life insurance
• Flexible PTO and company‑paid holidays
• Retirement programs
• 1 % charitable giving program

• Base pay: $22–$28 per hour
• This salary range reflects a potential base salary; actual salary may vary based on experience and location. The role may also include variable bonus or stock options.

Veeva is an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, marital status, pregnancy, veteran status, genetic information, political affiliation, or any other characteristic protected under local laws. For disability accommodations, contact ta