Contracts Coordinator

Overview

Description

Title:

Contracts Coordinator

Department:
Operation 1

Location:

Ankeny, IA

Supervisor:
Director of Project Planning Preconstruction

FLSA Status:
Non-Exempt

Position Status:
Permanent;
Full-time

Work Status (Remote/Hybrid/In-Office):
Hybrid/Remote

Contract:

Hanwha Qcells USA Corp (Qcells USA) is a solar and energy storage project developer and EPC services provider with turnkey solutions for utility-scale projects. Qcells USA collaborates with Development, Module, and EPC teams and coordinates with Project Finance, Systems Integration, and Legal to deliver value and performance. The company is expanding its module manufacturing and seeks to support tight project timelines with effective contract coordination.

Summary:

The Contracts Coordinator oversees the management and coordination of prime EPC contracts with clients, working with internal teams and external stakeholders to ensure smooth execution and compliance. This role supports contract coordination, internal reviews, and efficient workflows, manages contract templates and collaboration tools, and facilitates communication with clients. This position reports to the Director of Preconstruction Operations, or another manager designated by the CEO.

This is a hybrid role requiring home-office work and travel to project sites. Regular hours are Monday through Friday, typically 8:00 a.m. – 5:00 p.m. or 9:00 a.m. – 6:00 p.m. Local time, with possible overtime and weekend work. Travel up to 10% is expected.

Applicants must be authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of an employment visa at this time.

• Prime EPC Contract Management
  • Support the management and coordination of prime EPC contracts with clients, ensuring compliance with contractual obligations and project requirements.
  • Support coordination efforts and meetings with clients to discuss contract terms, resolve issues, and ensure alignment with project objectives. Adhere to review timelines to ensure timely turnaround of documents.
  • Manage contract collaboration tools to streamline communication and document sharing between internal teams and clients.
  • Maintain open and transparent communication with internal stakeholders, clients, and subcontractors to foster strong relationships and ensure alignment on project goals.
  • Compile contracts, track document and exhibit revisions, and other related document management tasks;
  • Review contracts for accuracy;
• Internal Coordination
  • Coordinate internal reviews and workflows of all contract exhibits, liaising with cross-functional teams including legal, finance, project management, procurement, module sales, and engineering.
• Contract Template Management
  • Manage contract exhibit templates, ensuring they are up-to-date, compliant with legal standards, and reflect best practices in the industry.
  • Manage updated revisions to internal LNTP templates.
• Risk Management
  • Track contractual risks, working closely with legal counsel and project teams to address potential issues and ensure project success.
  • Contribute to the Project Risk Register with contractual risks identified.
• Compliance
  • Ensure compliance with all regulatory requirements, company policies, and industry standards throughout the contract lifecycle.
  • Review, interpret, and assist with negotiations of contract documents to determine contractual obligations, including governmental regulations, company contracting guidelines, and other contracting requirements with necessary stakeholders;
  • Ensure contract compliance by developing compliance trackers for delivery to the execution teams.
• General Requirements
  • Regular attendance, in accordance with company's attendance policy and supervisory assignment, is an essential job duty requirement for this position;

• Bachelor's degree in Business Administration, Law, Engineering, or related field. Advanced degree or certification in Contract Management is a plus.
• Paralegal is a plus.
• Experience (1 year) in contract management, preferably in the renewable energy or power generation industry.
• Strong understanding of EPC contracts, including terms and…