Scheduling Coordinator

Role Overview

We are looking for a scheduler, who will be responsible for managing the flow of activities for field crews. The position requires a customer focused mindset and the ability to be on the phones for long periods of time while multitasking other priorities throughout the day. This includes monitoring the daily schedule and adjusting the schedule as needed to complete the expected and upcoming work in the short term.

The role also involves handling all inbound emergency field assignments and other job site related calls before forwarding to the correct internal team member. Collaboration with service managers, office staff, technicians, customers, and others is essential to help get work scheduled and completed as seamlessly as possible.

• Schedule all field projects for upcoming jobs after communication and collaboration with various internal and external departments.
• Ensure field crews have an appropriate amount of work that can be executed and communicate to supervision of any performance in the field that is irregular.
• Monitor performance of the field for management reports, including productivity, utilization, overtime, travel time, and other key resource metrics.
• Manually allocate field activities to field crews, including travel time, emergency work, and various equipment rentals for when the crews are working.
• Manage real time adjustments to crew schedules due to resource changes or business conditions during the day.
• Work with operations and HR on tracking new hires in the field to ensure proper visibility and documentation for future team members.
• Coordinate with purchasing department for job‑specific materials needed to complete jobs.
• Other duties and projects as assigned.

• Minimum of 5 years of direct field scheduling experience.

• Associate’s degree in construction management, logistics or business related field, bachelor’s preferred.
• Thorough understanding of standard construction scheduling procedures and practices.
• Must be able to work independently in a fast‑paced environment and handle multiple work assignments simultaneously.
• Ability to use computers and office productivity software.
• Planning, organizing, and project coordination skills.
• Ability to communicate clearly and concisely.
• Ability to be an effective team member and handle projects responsibly.

• Pay range $20‑$25 an hour based on experience.
• Education & Certification reimbursement program.
• Referral bonuses starting at $1,000 per referral.
• Comprehensive medical plan options, including dental and vision.
• 401K plan with company match.
• Generous paid time off, paid holidays, and paid parental leave.
• Management opportunities.
• Company giveaways.
• Opportunities for community service and charity involvement.
• Work at a mission‑driven company, focused on people.
• Continued growth and expansion into new markets and products and services.

Certa Site is a fast‑growing fire protection and life safety company. Fire and life safety is our passion. It’s all we think about. We leverage our hard‑earned expertise to give people peace of mind, confidence, and more time to pursue their core businesses. Since 2018, we have grown from four to 18 markets while serving more than 30,000 customers throughout the Midwest.

As we grow and expand into new markets, we are building a team that loves what they do and has fun doing it.

Mission:
To provide a meaningful impact to as many lives as possible.

Vision:
To be the most dependable and simplified life safety solution on the planet.

• Passionate – We are on a relentless pursuit to be great, not just good enough. And we have fun doing it.
• Impactful – Our work makes a real difference in the world. We literally save lives, but that’s just the beginning.
• Innovative – We believe there is always a better way. We don’t stop until we find it.
• Genuine – We do what we say, and we mean it. We are authentic and dependable.

Overtime hours may be required at month end and as requested. Controlled climate, office environment, occasional work from home options, required to sit for long periods of time, 8 or more hours per day, frequently required to use monitor, keyboard, mouse, and phone.

Equal Employment Opportunity/M/F/disability/protected veteran status.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.