Sr HR & Accounts Payable Administrator

Work Location & Flexibility

This position is eligible for remote work anywhere within the United States. However, candidates who reside within a commutable distance to our corporate headquarters in Saint Petersburg, FL (including the Tampa Bay area) will follow a hybrid work schedule, typically requiring 2–3 days per week in the office.

Oversee vendor and contract management for the HR department, ensuring compliance with terms and minimizing risk. Leverage contract data to reconcile financials and support accounts payable activities, while maintaining accurate systems, reports, and proactive guidance and communication with internal teams and suppliers.

• Manage a portfolio of suppliers and contracts to achieve specific procurement goals within HR. May also involve partnering with the Procurement department to improve established procurement procedures for the department.
• Partner with the Procurement department to identify contract requirements and write specifications for a small portfolio or area of the business for existing contracts and/or new contracts.
• Deliver required outcomes by managing day-to-day relationships with contract service providers while working within an established contract management plan.
• Conduct research using primary data sources, and select information needed for the analysis of key themes and trends. Contribute to the design and creation of reporting strategies and templates.
• Write and edit content for various target audiences, tailoring tone and content to meet each audience's needs and expectations.
• Manage HR Accounts Payable and Chargeback processes, leveraging knowledge of HR contracts to reconcile accounts.
• Maintain accurate professional records and complex case files, in accordance with statutory requirements and local policies and procedures, to ensure that information is auditable.
• Maintain deep knowledge of organizational policies, regulatory requirements, and industry best practices, ensuring compliance and addressing noncompliance issues as needed, while continuously developing professional and technical capabilities through education and training.

• Works at an advanced level to express ideas, request actions, formulate plans, & policies by means of clear and effective verbal communications.
• Independently manages end-to-end procurement and accounts payable processes, ensures accurate data handling to meet business objectives, and monitors and reports progress toward project goals, providing technical guidance as needed
• Works at an advanced level to determine and analyze trends from data that is collected to assist in compiling reports that will help in decision-making.
• Demonstrates full competence in managing project scope changes and stakeholder expectations, applying appropriate strategies and approaches independently while providing technical guidance as needed
• Achieves thoroughness and accuracy when accomplishing a task.
• Typically works independently and provides guidance.