Immigration Proposal Manager

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Vialto Partners is a market leader in global mobility services. Our purpose is to "Connect the world". We are the only stand‑alone global mobility business, offering cross‑border compliance and risk assessment for tax, immigration, business travel, rewards and compensation, and remote work.

We help companies streamline and effectively manage their global mobility programs in a cost‑efficient and compliant manner. Working at Vialto Partners means joining a global and dynamic team of over 6,500 staff. Clients span many industries and geographies. We champion belonging, encourage employees to bring their true selves to work, and invest in their professional growth through global assignments and opportunities.

As a Proposal Manager, you will develop, manage, and deliver high‑quality client proposals across strategic and competitive pursuits. You will coordinate with Sales, Delivery, Commercial, and subject‑matter experts to ensure each submission is client‑focused, deadline‑driven, and strategically aligned with Vialto’s value proposition.

• Review new RFPs or proposal requests and break down key requirements, deadlines, and deliverables.
• Host daily or scheduled check‑ins with stakeholders (Sales, Delivery, Commercial) to align on value proposition, win themes, and content responsibilities.
• Draft and tailor proposal content – executive summaries, service overviews, methodologies, bios, and case studies – using content libraries and templated assets.
• Edit and proofread contributions from SMEs and team members to ensure clarity, consistency, and compliance with brand standards.
• Coordinate visuals and design assets (if needed), including timelines, team structures, and solution illustrations.
• Package, format, and finalize proposal documents (typically Word or PDF), ensuring submission‑readiness.
• Upload or submit final proposals to clients through portals, email, or procurement systems.
• Track bid progress and update dashboards or records to reflect proposal status, win/loss data, and key metrics.
• Lead or support kick‑off calls, clarifying roles, timelines, and submission strategies.
• Participate in lessons‑learned reviews post‑submission and contribute to proposal process improvements.
• Help maintain and enhance a proposal content library, including reusable templates, bios, case studies, and FAQs.
• Support compliance and governance checks, including pricing attachments, contract schedules, or terms review (in collaboration with legal or deal desk).
• Occasionally coach or mentor junior proposal writers or freelancers on structure, tone, and timelines.

• 5+ years’ experience managing bids, proposals, or responses in a professional services, consulting, or B2B environment.
• Strong project‑management and coordination skills; thrives on juggling multiple deadlines and stakeholders.
• Excellent written English, with the ability to edit, simplify, and tailor content to different client audiences.
• Familiarity with proposal structures, formal RFP responses, and portals such as Ariba, Jaggaer, or SAP.
• Proficient in MS Word, PowerPoint, Adobe, and document‑formatting best practices.
• Bonus: experience in tools such as Loopio, Responsiv, Google Workspace, and SharePoint.

• Client‑ and deadline‑focused – can calmly manage pressure and high‑stakes submissions.
• Meticulous attention to detail with a strong sense of ownership.
• Comfortable operating independently but highly collaborative across functions.
• Driven by continuous improvement, storytelling, and professional pride in the quality of work.

• Play a pivotal role in winning new business for a fast‑growing global services firm.
• Work closely with leadership and experts on high‑impact, global opportunities.
• Build deep expertise in proposal strategy, writing, and commercial storytelling.
• Opportunities for advancement into senior pursuits, bid strategy, or commercial operations roles.

• This is a regular full‑time position.
• This is a remote role located in Canada, United States, or Europe.
• Compensation: $98,500–$161,900 USD and $74,300–$135,000 CAD. Individual salaries are based on education, geographic location, and alignment to the market data.

We are an equal‑opportunity employer that does not discriminate based on any legally protected status.

Please note, AI is used as part of the application process.

• Mid‑Senior level

• Full‑time

• Other

• Business Consulting and Services