Project Coordinator – Wilmington

Hiring Rate: $51,000-$68,000 per year, dependent on experience and education

Benefits: Generous benefits package

Work Location: Hybrid—three days remote and two days in-office.
* This role requires occasional on-site client visits, including on days scheduled for remote work. Employees may work from home before or after site visits, depending on scheduling and operational needs.

New Ecology, Inc. seeks candidates for the position of Project Coordinator, Existing Building Decarbonization and Special Programs, to be based in its Wilmington, DE office. The Project Coordinator role is a new position that will work across internal program and project teams, external partners, property owners and their staff on projects intended to decarbonize buildings through deep energy retrofit or zero‑over‑time strategies, and initiatives working to build and preserve healthy, affordable housing in local communities.

• Drafting of client‑facing proposals for building decarbonization and/or programmatic work;
• Conducting project and program initiation activities, including drafting contracts for review, organizing and extracting pertinent client information;
• Obtaining historic utility data and other documentation, such as capital needs assessments, previous audits, project plans, etc. from client;
• Setting up and maintaining data tracking accounts and managing utility bill reporting requirements for client buildings or programs as needed;
• Conducting impact analyses for projects (e.g., utility data analysis) and programs (e.g., cost savings, resident impact), including creating graphical representations of data, PowerPoint presentations and report writing;
• Supporting report creation for programmatic activities, both monthly/ongoing and annually, as well as creation of educational materials (e.g., updated resident guides, lecture content, community engagement content);
• Researching and/or securing grants and rebates for clients, writing applications, working with utility;
• Managing logistics for on‑site meetings and events with key external partners, building owners/residents, and others as required by program or project activities;
• Conducting project quality control and close‑out activities and case study development;
• Attending project meetings and contributing toward discussions on workflow and process improvement;
• Supporting team schedule coordination and materials development for critical deliverables; and
• Conducting and compiling research on a variety of topics, tools, emerging technology, and project implementation costs.

• The ideal candidate will be detail‑oriented, organized, entrepreneurial, results‑driven, and an effective communicator. They must be able to work independently and also operate as a team player.
• The candidate must have a working technical knowledge of Excel spreadsheets, Word and PowerPoint, ability to research and navigate online tools, and the ability to master the use of new online tools. A strong desire to work with data, to engage with diverse stakeholders, to serve multiple roles and emerging needs, and to participate as an integral part of a team is required.
• The candidate should also possess strong written and verbal communication skills and general enjoyment of connecting with clients verbally, by phone or in meetings. Some experience with utility bill data and/or energy performance tracking platforms is highly desirable.
• The successful candidate will have academic or work experience that demonstrates: the ability to effectively manage multiple tasks and clients simultaneously; strong verbal and written communication skills; capacity to build internal process to manage workflows, project deliverables, event management, and other tasks; technical competence in energy performance or utility tracking, or demonstrated ability to learn.
• Using Trello or other project management software.
• Obtaining and manipulating utility bill and other data.
• Statistical analysis.

Schedule: Full‑time (40 hours per week, M‑F, 9 am‑5 pm)

Work Location: Position is based in Wilmington, DE and serves initiatives from greater Philadelphia through Washington, D.C. Physical…