Project Coordinator

Overview

Ai Global Solutions (AiGS) is looking for a Project Coordinator to join our growing team. This role is ideal for someone who is highly organized, process-driven, and comfortable owning contractor onboarding and management operations end-to-end. Over time, this role may expand to include individual project coordination and/or oversight of staff augmentation engagements.

This is a 100% remote position
; however, candidates must be located in Florida and ideally within a 2-hour driving distance of Tampa for occasional in-person collaboration.

AiGS is a leading Business Process Improvement and Automation Consultancy, leveraging AI-centric workflows
. We deliver high-impact solutions powered by automation and AI, partnering with premier platforms like OpenAI, Microsoft, Nintex, and Tungsten Automation (Kofax).

• We Are Good-Natured
• We Do What We Say
• We Are a Team

• Own and manage contractor onboarding operations
  , including coordination of contracts, NDAs, background checks, system access, and required documentation.
• Act as the primary operational point of contact for contractors throughout their engagement lifecycle (onboarding, active engagement, offboarding).
• Maintain accurate contractor records across internal systems (CRM, project tools, spreadsheets, HR/finance systems).
• Coordinate closely with Delivery Leadership, Project Managers, and Operations to ensure contractors are onboarded on time and aligned to project needs.
• Track contractor assignments, availability, utilization, and engagement timelines.
• Support contractor renewals, extensions, rate updates, and offboarding processes.
• Ensure compliance with internal policies, client requirements, and contractual obligations related to contractor engagements.
• Assist with coordination of staff augmentation arrangements
  , including tracking hours, roles, and engagement terms.
• Over time, support individual project coordination
  , including task tracking, status updates, and cross-team communication.
• Communicate clearly and professionally with internal stakeholders and external contractors in English.
• Continuously improve contractor onboarding, tracking, and operational processes through documentation and process refinement.

• Fluent English communication skills (written and verbal) – required.
• Experience in project coordination, operations, contractor management, or professional services support roles
  .
• Strong organizational skills with exceptional attention to detail.
• Experience coordinating onboarding or operational processes across multiple stakeholders.
• Comfort managing multiple work streams, deadlines, and priorities simultaneously.
• Proficiency with spreadsheets (Excel or Google Sheets) and operational tracking tools.
• Ability to work independently in a remote environment while maintaining accountability and responsiveness.
• Based in Florida and within reasonable driving distance of Tampa.

• Experience supporting professional services, consulting, or technology teams
  .
• Familiarity with contractor or staff augmentation models.
• Experience working with project management tools (e.g., Asana, Jira, Monday, Smartsheet, or similar).
• Exposure to contracts, statements of work (SOWs), or engagement terms.
• Experience coordinating near-shore or remote contractors.
• Prior experience supporting US-based clients or companies.

Entry level

Contract

IT System Custom Software Development

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