Bookkeeper

Apply

Description

Parish Name:
Sacred Heart Church of Ocean Beach

Location:

4776 Saratoga Ave., San Diego, CA 92107

Reports to:

Pastor and Office Manager

Employment Type:

Part Time (25-30 hours/week)

FLSA Status:
Non-Exempt

Pay Rate: $25/hr.

Description

Under the direction of the Pastor and Office Manager, the bookkeeper is responsible for performing a variety of bookkeeping and accounting duties for the parish, Pre-school and their organizations.

Position Responsibilities

* Performs at the parish level in support of the parish and the diocese's spiritual and pastoral mission; performs as both a spiritual and administrative leader in the parish

* Sets an example for employees by personal adherence to and compliance with personnel policies and procedures and by personal adherence to Catholic Doctrine and Catholic principles of morality

* Facilitate the weekly collection process, including making sure those involved in the process are aware of and follow the Diocesan Cash Handling Guidelines

* Prepare and submit information as required by the Diocesan Finance Office

* Pay bills, make bank deposits and process credit card payments

* Record accounts payable, accounts receivable and cash receipts

* Process vendor payments and maintain vendor files

* Maintain financial records and archives, including donor records and the Diocesan Annual Catholic Appeal

* Maintains the Online Giving system

* Maintains the school tuition and incidental billing system

* Perform year-end activities including 1099-Misc, donor acknowledgement and Sales and Use tax preparation and filing

* Perform payroll processing including timecard maintenance-initially including a transition to from paper to online processing

* Perform bank statement and balance sheet account reconciliations in a timely manner

* Prepare Financial Reports each month for the Finance Council meetings

* Record diocesan auto debits and other electronic transactions in a timely manner

* Reconcile all bank accounts each month in a timely manner

* Monitor parish activities for compliance with applicable Canon Law and local state and federal statutes

* Manages parishioner reimbursement procedures

* Ensure timely preparation of donor acknowledgements

* Implement a system of controls as necessary, to prevent irregularities or fraudulent activity and to safeguard parish funds and other assets

* Responsible for Property Taxes and all Diocese of San Diego Reports through the year, and to submit them on time

* Ensure existence of verifiable audit trail for all financial transactions

* Attend all parish staff meetings

* Perform other duties as assigned

Requirements

* Bachelor's degree in business or public administration or equivalent experience

* Minimum of 3 years of experience in a business and financial environment

* Must have a working knowledge of and a strong commitment to the mission of the Diocese of San Diego and the Catholic Church

* Willingness to adapt with the particular bookkeeping methods of the Diocese of San Diego

* Excellent communications skills, verbal and written; excellent human relations and interpersonal skills

* Strong organizational and time management skills; be a self-starter who is proactive and able to perform multiple tasks simultaneously and work with a sense of urgency

* Ability to exercise courtesy to fellow employees, parishioners and the general public

* Ability to maintain confidentiality

* Ability to receive direction and be open to suggestions

* Ability to work collaboratively in a team environment; punctuality is a must at all times; ability to travel locally as required; weekend work may be required

* Working knowledge of computer software applications such as Microsoft Office (Word, Excel, Access, Outlook, etc.), Quick Books and Parish Soft Church Management Software

* Professional bearing; clean and neat personal appearance

* Ability to successfully pass a background check as required by the Diocese of San Diego

* Ability to function well in both an office setting and the church environment

* Able to field phone calls and answer the door in a friendly and helpful manner. While this is not the focus of the job, there will be plenty of moments throughout the workday when attentiveness to the parishioner's needs is necessary

* Not eligible for offsite/remote work

* Functions according to the policies of Sacred Heart of Ocean Beach's Church Personnel Policies and applicable canon/civil law

Physical Demands

While performing the duties of this job the employee is regularly required to remain in an office at a computer workstation and access information from a computer and use a telephone. The employee is required to be mobile to, from, and within the office, as well as maneuver throughout the Sacred Heart campus to attend meetings, briefings, and other work-related events.

The office for this position is located at the Sacred Heart Academy Pre School building a block away from the church. The employee may be required to conduct trips to, from, and within various city and county-wide locations to…