Document Control Coordinator

Title

Document Control Coordinator

White Plains, NY (3 days Onsite)

12 months contract

At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organisations. With over 21 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting‑edge solutions to global clients across both public and private sectors.

The Document Control Coordinator ensures the effective coordination and documentation of project controls to support decision making at governance gates. This individual will be tasked to prepare gate request packages, organise and support project controls meetings and assist teams in navigating governance processes.

• Assisting in project planning and coordination:
  Collaborate with the Project Manager to create project plans, define project scope, and coordinate project activities.
• Ensure all project controls documentation supports decision making at each governance‑gate.
• Support the preparation of gate review packages.
• Support monthly project and programme controls meetings, including the development of any presentations, agenda or meeting minutes and ensuring timely follow up of any action items.
• Assist project teams in navigating the project governance process and adding consistent project methodologies to enhance communications along the way.
• Work with the Controls Lead in supporting the evaluation of the overall benefit to the organisation. Identify potential recommendations for efficiency gains across the project governance database.
• Assist in the documentation around asset risks and their escalation to management per the Asset Management Framework.

• Minimum 4‑year bachelor’s degree in Engineering, Finance, Project Management (or related field)
• Minimum 2 years of work experience in related fields.
• Proactive attitude toward learning and implementing change.
• Strong organisation and documentation skills.
• Ability to organise and prioritise job assignments and complete tasks in a timely manner, at times, with limited supervision.
• Collaborative team player with a proactive approach to supporting project success.
• Proven ability to organise data, report on studies in a logical and effective manner.
• Proficiency with Microsoft Excel, Word, PowerPoint and other computer applications and file organisation procedures is required.
• Effective communication and interpersonal skills.
• Strong communication and persuasion skills – the ability to proactively engage and talk comfortably with anyone from immediate colleagues to remote working groups, and from recent graduates to upper management.

• Experience working within a Project Management Office (PMO) environment is preferred.
• Experience working with a stage‑gated project governance framework, highly desirable.

Cogent Infotech is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment where everyone feels welcome and valued. We encourage applications from individuals of all backgrounds, identities, abilities, and experiences. If you’re excited about this role but don’t meet every requirement, we still encourage you to apply.

Please submit your resume and a short cover letter through our online portal. Our process includes an initial resume review, a virtual interview, and a short technical assessment. If you need accommodations, feel free to inform us—we are happy to assist.

At Cogent Infotech, your ideas matter. Join a purpose‑driven organisation that celebrates diversity, encourages collaboration, and invests in your future.