Administrative Coordinator – Sales & Marketing

Fair Chance Act, Fair Chance Ordinance, Fair Chance Initiative for Hiring Ordinance – As required by law, all qualified candidates will be considered, whether they have arrest or criminal conviction records. A criminal background check may be required for this job, and if the background check is required, you will likely be advised as to why it is required for the job you are seeking as part of the offer process.

When required by law, an individual assessment of criminal records will be done to ensure a fair chance for all. This assessment will include but is not limited to reviewing the severity/relationship between the crime and the job, the time that has passed since the offense or conduct and/or completion of the sentence, and whether there is evidence of rehabilitation.

As an outsourced recruiting firm, we are not responsible or liable for the background check process or the response or actions of our clients related to background checks. Please seek guidance from the hiring company.

Real HR Hero – we are a growing Los Angeles-based HR Consulting firm that offers HR Support Services and Recruiting Services to clients nationwide. At Real HR Hero, we tailor our services to meet clients' HR needs – from Recruiting to Separation and BEYOND! Our goal is to create and maintain a robust HR infrastructure that supports the client in business!

• Intentional Work‑LIFE‑Balance - Flexible schedule
• Sick & PTO Accrual
• Various healthcare plans, including disability.
• Retirement account with a match
• On‑the‑job training
• Growth opportunities

Reports to:

Founder + CEO + Principal HR Consultant

Location:

Work from Home (Preferred in CA, WA, TX, IA, MN)

Type:
Part‑time ~15‑20 hours per week

Starting Pay: $25/hour (Non‑exempt)

Background Check Eligible: Y

As the Administrative Coordinator – Sales & Marketing at Real HR Hero (RHRH), you’ll be the operational engine behind our sales growth, marketing presence, and brand consistency. This role supports the Founder+CEO and cross‑functional team members by managing sales processes, maintaining accurate data and documentation, generating marketing content, and ensuring a seamless client experience from first contact through onboarding.

We’re looking for someone who’s highly organized, creative, tech‑savvy, has a keen sense of urgency, and excited to grow with a fast‑moving consulting firm. You’ll wear many hats – sales support, marketing assistant, project coordinator, executive admin, customer‑service guru – while contributing to the company’s evolving brand identity and client journey.

If you enjoy creating order out of chaos, designing polished client‑facing materials, improving processes, managing digital tools, and communicating with personality and professionalism (the Real HR Hero way!), you’ll thrive here.

(Responsibilities include, but are not limited to…)

• Learn and stay current on RHRH service offerings, pricing, language, and value propositions.
• Prepare polished sales proposals and presentations using Canva, PowerPoint, Word, and PDF formats.
• Manage service agreements from creation to signature ( or other e‑sign tools).
• Maintain accurate client and lead information in  and Click Up.
• Track agreement terms and initiate outreach to clients approaching expiration to discuss renewals, pricing updates, and service adjustments.
• Support the client onboarding journey (intro emails, surveys, welcome packets, scheduling).
• Provide high‑quality customer service through timely follow‑up, coordination, and clear communication.
• Make light outbound calls to prospective or warm leads, as assigned.

• Draft copy, design graphics, and support the development of digital and print marketing materials.
• Develop, schedule, and maintain social media content across Linked In, Instagram, Facebook, and other platforms.
• Collaborate with external marketing partners; review and approve content when needed.
• Monitor social media engagement and analytics to identify trends and optimization opportunities.
• Assist with website updates, including staff bio changes, new…