Health & Safety Admin Officer

About Penbrothers

Penbrothers is an HR & remote talent management partner and one of the fastest-growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.

Our client is a leading UK telecom infrastructure company delivering end-to-end network solutions for major operators. They design, build, and maintain fibre and cable networks with precision, safety, and high-quality standards. Their work supports the UK’s growing connectivity needs, ensuring projects are delivered right-first-time through skilled teams and a disciplined, turn-key approach.

We are seeking a detail-oriented and highly organized Health & Safety Administrative Assistant to support a niche safety and compliance function for an international client. This role focuses on maintaining documentation, supporting management systems, and ensuring accurate reporting in line with global health and safety standards. The ideal candidate is comfortable working virtually and can quickly adapt to UK/USA/AUS-based operational standards.

• Maintain and update Risk Assessments, COSHH Assessments, and other SHE-related documentation.
• Support the continual improvement and administration of ISO management systems, including ISO 45001, 9001, and 14001.
• Maintain and monitor internal trackers for audits, inspections, training, incidents, and action close-outs.
• Record and track Toolbox Talks, Safety Alerts, and Lessons Learned from internal and client operations.
• Manage and file SHE communications, inspection reports, and supporting evidence for compliance and audits.
• Prepare reports, dashboards, and performance summaries to support management reviews and client reporting.

• At least 3 years of experience in Health & Safety administration, compliance, or related roles.
• Preferred Health and Safety accreditation including IOSH Managing Safely, NEBOSH, or SMSTS would be beneficial.
• Experience supporting or contributing to SHE documentation and management systems would be an advantage.
• Strong computer literacy, with advanced skills in Microsoft Office (Excel, Word, PowerPoint) and general IT systems.
• Excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.
• Prior experience in a UK/USA/AUS operational environment is highly desirable.

We utilize AI tools to enhance our hiring efficiency and ensure a fair evaluation of all candidates. As a result, candidates who passed our initial evaluations should expect an AI Interviewer as a component of our recruitment process. This is supervised by Human Talent Acquisition Experts who will also engage with you throughout your application journey.

At Penbrothers, we are obsessed with creating positive employee experiences. Here you’ll find an environment that nurtures learning and provides opportunities for growth. You’ll have the opportunity to make an impact on fast-growing startups and dynamic companies.

• Meaningful work & Growth:
  We take every opportunity to stretch ourselves and deliver an excellent client experience.
• Employee as our biggest asset:
  We are genuinely invested in our people’s career and welfare.
• Global reach & local impact:
  Get to work with high-growth startups and dynamic companies from the comfort of your own home.
• Powering global startups:
  We’ve created 1,400 Filipino jobs that empower global start-ups to focus on growth.