Events & Marketing Coordinator

Events & Marketing Coordinator

Location
:
Market Harborough, Leicestershire

Business Area
:
Operations

Reporting To
:
Samantha Lunn - Director

Salary
: £26,500 – £28,000 plus benefits

We are an award‑winning boutique agency well‑established within the events industry, delivering live and virtual events, creative content and exhibitions internationally. Primary offers a broad range of services to major corporate clients worldwide, including event management, production, venue finding, virtual platforms, broadcast and filming, and exhibition design.

With a growing and diverse client base, we deliver projects from strategic planning and creative concept development to full campaign execution, producing and managing events such as exhibitions, conferences, gala dinners, live broadcasts, product launches and awards ceremonies.

Privately owned and with ambitious growth plans, this is your opportunity to join and grow with an exciting and dynamic agency!

You are a true team player who thrives on working on different projects at the same time while hitting deadlines. You enjoy interacting with clients and seeing an event come together after meticulous pre‑planning. You can source and negotiate supplier costs, fully support the event team throughout the project lifecycle, and research cost‑effective solutions while keeping up to date with innovative and creative event ideas.

You deliver while maintaining a cool, professional manner.

Coordinate high‑impact, profitable client events using third‑party resources across preparation, planning, and delivery, consistently exceeding client and business objectives. Support the Digital Marketing Manager and the wider business with social media marketing and content development.

• Hybrid working (Monday and Friday work from home)
• 1 hour flexible start/finish time
• 25 days annual leave, bank holidays and Christmas closure
• Discretionary performance‑related bonus (10% Company, 5% individual)
• Occasional weekend work with time off in lieu
• International and UK travel as required
• Auto‑enrolment pension
• Laptop, mobile phone and corporate credit card for business expenses provided

• Ensure all critical deadlines are met for each project
• Assist across all elements of a live project, which may include logistics, virtual, production & AV, content, and exhibitions
• Delegate management, including creating registration websites and apps
• Manage attendee invitations and communications
• Data reporting
• Source and liaise with third‑party suppliers
• Assist project managers in creating and circulating key project documents to all stakeholders
• Travel onsite as part of a team to assist with event delivery
• Deliver first‑class customer service in line with clients’ objectives

• Assist the Digital Marketing Manager in executing the social media marketing strategy
• Design, capture, edit, and post engaging content across social media platforms
• Contribute to creative idea generation for social media
• Stay up to date with current trends
• Assist with other marketing materials as required, such as emails, newsletters, blogs and case studies

• Attend and document client meetings and site inspections
• Assist with preparing event proposals for clients
• Create and send timely registration reports and feedback summaries to clients
• Assist with the preparation of planning materials for client meetings
• Apply excellent written and verbal communication skills
• Develop a basic understanding of clients’ businesses and products

• Research and negotiate with suppliers
• Obtain invoices from suppliers for approval by project managers
• Ensure compliance with company and client invoicing processes
• Submit accurate expenses in line with company expense policy

• Demonstrate core company values and contribute to a positive working environment
• Develop a good knowledge of the company’s range of services
• Comply with all company and client policies and procedures, including privacy and security protocols

• Attendance and contribution at team meetings
• Able to work effectively with team members from all departments
• Willingness to support across other areas of the business as required
• Apply excellent written and verbal communication skills
• Able to build effective relationships with suppliers and clients
• Build and stay up‑to‑date with industry knowledge
• Develop a basic understanding of clients’ businesses and products
• Full driving licence

• Entry level

• Full‑time

• Marketing and Sales
• Events Services