Construction Proposal Manager

Company Overview

At Citnalta Construction Corp., we build more than just structures - we build lasting relationships and stronger communities. Over the past 50 years we've grown into a leading Design Builder and General Contractor in the NY Metro area. By putting people first, we prioritize safety, sustainability, and high-quality projects, upholding integrity and ensuring responsibility in everything we do - now and for the future.

We are seeking a Proposal Lead to support and enhance our proposal efforts from our home office in Bohemia, NY. This is a hands‑on, individual contributor role and serves as Citnalta’s primary proposal resource, working closely with the Business Development and Strategy Manager and technical staff across the company.

You will work closely with procurement, estimating and marketing to develop clear, polished written content, including proofreading and copywriting, for proposals, presentations, and company-wide communications. In this role, your primary focus is to help position Citnalta as a premier general contractor and design‑builder by producing compelling qualification packages, proposals, and supporting materials that reflect our expertise and commitment to quality.

• Develop, execute, and produce competitive proposals, statements of qualifications (SOQ), and pre‑qualification submissions in alignment with the pursuit plan and in full compliance with best practices.
• Review RFQ/RFP documents and translate requirements into practical tools such as outlines, compliance checklists, and responsibility trackers to guide contributors and keep all elements organized.
• Plan and monitor the day‑to‑day schedule for reach assigned pursuit, tracking progress against internal deadlines and escalating timing or information issues to the Business Development & Strategy Manager as needed.
• Draft and refine non‑technical proposal content and shape technical input from project managers, estimators, and other technical staff into clear, well‑structured narratives.
• Ensure that all proposal components (narrative text, forms, attachments, resumes, project histories, and certifications) are complete, accurate, and formatted according to client instructions and Citnalta’s standards.
• Maintain and regularly update proposal content libraries, including outlines, cover letters, executive summaries, project sheets, personnel resumes, and supporting narratives.
• Draft and proofread presentations, award submissions and other collateral company materials as needed.
• Prepare and assemble standard proposal forms and qualification documents, including government and agency specific forms, in coordination with internal stakeholders.
• Coordinate with designers, subconsultants, and subcontractors to collect information and forms for qualifications and proposal submissions.
• Work closely with internal project managers, technical staff, and marketing staff across the firm to gather content for proposals.
• Keep basic pursuit and outcome records (e.g., proposal log, shortlists, wins/losses) and share relevant information with the Business Development & Strategy Manager to support reporting and decision‑making.
• Identify opportunities to standardize and improve proposal templates, tools, and processes, and help implement best practices.

• 3-5+ years of proposal development experience with an architecture/engineering/construction (AEC) firm
• Bachelor’s degree in Communications, Journalism, Marketing, English or related field; relevant communications and proposal experience will be accepted in lieu of a degree.
• Demonstrated ownership of proposal pursuits and comfort leading cross‑functional teams through deadlines.
• Excellent writing, editing, and communication skills with a strong attention to detail and consistency.
• Strong organizational skills and the ability to manage multiple proposal pursuits simultaneously in a deadline‑driven environment.
• Proficiency in MS Office, including Microsoft Teams and Share Point
• Comfortable collaborating across departments as well as working independently with minimal oversight.
• Highly organized, detail‑ and task‑oriented, with strong follow‑through.
• A…