Purchasing Assistant

Internal

Job Title:

Purchasing Assistant

Business: Lucy Electric UK

Location: Thame, Oxfordshire

Job Reference No: 4453

To provide the support and contribute in Local Purchasing activities for implementing key procurement strategies and contingency plans in line with departmental and organizational goals

Lucy Electric is an international leader in intelligent secondary power distribution products and solutions, with features such as remote operation and monitoring. Linking energy generation to consumption, the business specialises in high-performance medium and low-voltage switch gear for utility, industrial and commercial applications.

• The role reports to the site Purchase Manager and is directly related to those activities carried out in UK and Lucy’s interactions with subsidiary companies around the world.
• The role is based in Thame UK although it may entail travelling to suppliers in the UK and abroad
• Achieve defined Key Performance indicators for the above functions as decided by the management.
• To be an active part of operational team to affect the above tasks on daily basis.
• Undertake any other duties and responsibilities as required / instructed to maintain and or improve Procurement function and Supplier Relationship Management
• Support other projects external to the Procurement function, such as;
  Continuous Improvement initiatives, sustainability programmes and new product introduction
• This role is office-based Monday to Thursday with Home working on Friday.

• Outsourcing and Component Development for parts and new products introduced.
• Vendor Base Management
• Statutory Documentation
• Master data maintenance in D365 related to Procurement function
• Compliance with GPP
• Non-Inventory (Indirect) procurement support

These will include:

• Support in ensuring GPP Compliance
• Assisting in purchase functions like:

• Vendor onboarding documentation, Arranging Vendor Approvals, Maintaining Vendor onboarding records
• Other Non-inventory Purchasing – Raising PO based on Purchase requisitions and expediting deliveries as required.
• Monitoring overdue non-inventory PO
• Updating and circulating scrap rates internally
• Monitor and update tooling records, arranging approvals on tool agreements, maintaining the tool records, arranging tool payments
• Non-inventory Purchasing - Monthly Consumables.
• Supporting activities for generation and maintaining Annual Maintenance Contracts related to Maintenance, Facilities and Infrastructure.

Minimum:

• Understanding of the principles of Procurement and Purchasing
• Working Knowledge of ERP preferably Microsoft Dynamics D365
• Numeracy skills to interpret statistics and make commercial decisions
• Experience in a manufacturing environment
• Numeracy & Literacy to GCSE level (NVQ level 3 or above)
• Proficiency in Computer skills- specifically in Microsoft Office & Microsoft Dynamics D365

• Good communication and presentation skills.
• Interpersonal skills in handling inter-department day-to-day issues.
• Competent time management and multi-tasking abilities.
• Proactive approach with skills in Problem solving
• Resilience and flexibility.