Operations & Technical Assistant

Job Description Operations & Technical Administration Assistant

Department/Team
:
Theatre Operations & Technical

Responsible to
:
Operations Administration Manager & Technical Services Director

Contract
:
Permanent - Full Time

Location
:
Mix of home working and from The Old Vic, 103 The Cut, London, SE1 8NB

Hours
: 40 hours per week

Usual working hours are Monday–Friday, 10am–6pm with some occasional out of hours work (e.g. evenings and weekends)

Salary
: £30,784.23

• Hybrid working for eligible teams and a company culture that promotes good work/life balance
• Enhanced annual leave, starting at 25 days per year, increasing by one day per year up to 30 days (plus bank holidays). Opportunity to switch statutory bank holidays to mark a religious event or festival
• Complimentary tickets for you and a guest to Old Vic preview productions
• Discretionary invite to Press Night performances and parties
• Free therapy from our therapy partner Self Space
• Mental health support via our in-house Mental Health Champions
• Salary sacrifice scheme with The People’s Pension and enhanced employer pension contributions
• Festive day – one discretionary additional paid day off around the festive period for a collective pause
• Time to volunteer – one day per year to support a charity or project of your choosing
• Commitment to learning, education and development
• Enhanced sick pay
• Access to interest free travel schemes including Cycle 2 work and Season Ticket loans after your probation period
• Family friendly policies and enhanced maternity/paternity/adoption/shared parental pay
• All staff social events
• Staff discount in Penny and The Old Vic bars as well as discounts in local bars and restaurants
• Opportunities to get involved with staff clubs and working groups such as the Inclusion Working Group
• Buddy schemes including New Starter and Parental buddies to support your induction and return to work after parental leave
• Death in Service Benefit

The Operations & Technical Administration Assistant is responsible for providing first class administrative support to the Theatre Operations & Technical teams; in the areas of Health & Safety, Building & Space Management, and Systems Administration in particular.

The Operations & Technical Administration Assistant sits within both the Theatre Operations & Technical teams.

The Theatre Operations team are responsible for all non-production related aspects of the Theatre - including front of house, bars (and catering) operations, facilities, health and safety, IT and sustainability. The Technical department are responsible for delivering all productions, and for the upkeep and maintenance of the stage house and its associated equipment including our offsite storage unit.

The post holder reports to both the Operations Administration Manager & Technical Services Director. By the nature of the post, they will work with all departments of The Old Vic Group.

• Providing support to with end to end payment process, to include onboarding new suppliers; raising purchase orders; processing invoices into Business Central (The Old Vic’s accounting and financial reconciliation system) for authorisation and payment; following up with suppliers as necessary.
• Administrating credit card purchases, including processing payments and monthly reconciliation as required.
• Keep track of all departmental expenses through running budgets

• Supporting the Head of Estates & Services with the day-to-day management of health, safety and compliance across The Old Vic.
• Supporting the Operations Administration Manager with organising H&S training across the organisation - either directly or via those department heads responsible for key areas.
• Disseminating H&S information, including policies and procedures, to the employees of The Old Vic.
• Carrying out regular audits of specialist emergency equipment [first aid kits, burn kits, defib etc.] across the building, topping up supplies as required. Ensuring that accurate records of these checks are kept and maintained via Blue Lemon.
• Printing Staff Access Passes as necessary
• Supporting on administrating all keys to the theatre, and updating…