Crewing Coordinator

Menck, Acteon's Marine Foundations business line, engineers' marine foundation installation solutions to support and fast-track your offshore project ambitions. Backed by decades of experience and a consultative, solutions-oriented mindset, we optimise designs to minimise safety, environmental and commercial risks while safeguarding and delivering project execution efficiencies and uptime. Our expert, data-driven insights and unrivalled technology can shape project critical decisions and accelerate your journey to project success.

We are looking to source a Crewing Co-Ordinator on a full time, permanent basis. This is a hybrid role, with a combination of remote working and office-based at our facility in Camborne. The Crewing Co-Ordinator will be responsible for providing travel and logistical support to our offshore personnel and arranging & managing all requirements to deploy competent field personnel worldwide.

• To work closely with project managers and Field Pool Management team to plan and schedule all personnel related requirements on allocated projects in time for crew mobilisation.
• Attend project kick off meetings, to identify and schedule crew, travel, quarantine, and training requirements per allocated project
• Provide effective tracking and reporting of allocated project requirements to Crewing coordination lead
• In close contact with the clients to arrange the crew mobilisation and demobilisation
• Conduct a briefing with the crew before they are mobilised to a project
• Arrangement of all flights, hire cars, accommodation, and other travel for field personnel.
• Arrangement of visas, PCR Tests, and project/country specific pre requisites
• Send out travel instruction emails and the entry regulation to field personnel prior to any mobilisation/demobilisation.
• Communicates effectively with clients to ensure all project requirements are met
• Assisting, where required, with ensuring all field personnel data is up to date, including training certification, crew profiles, and location records.
• Staying up to date with latest travel advice and restrictions, sharing updates with wider team
• Carry out all tasks in accordance with Acteon QHSE policy. Promotes awareness of HSE on site and in the workplace
• Supports emergency out of hours cover where required
• Provide support to all site-based personnel by building and maintaining relationships with all colleagues.

• Experience using large databases, creating schedules, managing own workload.
• Experience with crewing coordination and travel booking, working with 3rd party in country agents, client crewing coordinators.
• Experience of working with and developing relationships with external stakeholders and clients, and communicating effectively and professionally with customers
• Experience supporting and communicating with field technicians
• Works independently and proactively with the ability to remain adaptable and creative with new challenges
• Able to prioritise and manage complex workloads, understands needs of multiple stakeholders, upholding an objective viewpoint and work under pressure
• Meets problems with a creative mindset, seeks and proposes practical solutions
• Works closely with others to maximise team achievements and effectiveness through developing relationships and continuous sharing of knowledge and ideas.
• Communicates across the team and segment, creates opportunities to grow network, and supports others to do the same
• Promotes best practice and compliance, raising standards through demonstration of own behaviours.
• Supports and develops team member to successfully deliver objectives, manage problems and drive quality
• Able to prioritise and manage multiple workloads.
• Delivers accurate and timely information, confident participator in across team meetings