Project Co-Ordinator

About us…

Ingleton Wood is a value-led, people focussed practice providing clients with inspirational and practical design solutions; we exist to improve the communities in which we all live and work.

Originally established in 1935, we are a dynamic multi-disciplinary property and construction consultancy, providing a wide range of services across many industry sectors, including commercial, education, defence, residential and more.

We develop long term relationships with clients, adding value at every stage of development. We are one of a few medium-sized consultancies offering integrated design and technical expertise.

We have a nationwide presence with offices located across the UK. We plan to open further sites in the future to develop our national service.

is busy but great fun, we work hard, and we play hard. There is a huge emphasis on teams and working collaboratively both professionally and socially.

We bring people together to improve the quality and sustainability of the built environment through our expert knowledge in delivering local solutions for global issues. A sentiment underpinned by our shared vision of solving global challenges one building at a time, and supported through our values;

• We are progressive
• We collaborate
• We support
• We take ownership

To see a real time view of what we are up to check our social channels

• Opportunities for flexible and remote working – we understand a work life balance helps us all.
• Holiday entitlement of 25 days plus bank holidays with long service recognition and festive shutdown.
• Opportunities for personal and professional growth in a supportive environment including in-house coaching and mentoring.
• Competitive salaries with regular review and benchmarking to ensure fair pay. We are a real living wage employer.
• Competitive Company Pension Scheme.
• Health cash plan scheme.
• Professional membership support
• Family policies
• Great office team building events and fully expensed seasonal social events.
• Cycle to work Scheme.
• On-site parking facilities (excluding London office)
• Season Ticket Loan (if applicable)
• Death in service benefit.
• Early Finish incentives when the Practice targets are hit.
• Additional leave allocated for volunteering (up to 2 days).

• Health & Mental Wellness Programs.
• Employee Referral Scheme.
• Employee working groups

We are currently recruiting a Project Administrator to join our team. The successful candidate will need a positive, ‘can-do’ attitude and be enthusiastic about supporting project delivery and financial administration. You will be responsible for providing efficient administrative support across a range of project, financial and operational activities.

The role will involve providing high quality professional support services to the Director, Design Manager, Office Manager and wider project teams. You will be expected to work in accordance with the Practice's values and objectives.

Due to the nature of the work undertaken successful applicants will need to have active UK SC Clearance or the ability to gain UK SC clearance. Further information can be found at:
National security vetting: clearance levels -

• Assist the Office Manager and Design Manager with project financial administration, including logging new opportunities, converting opportunities into live projects, raising purchase orders, managing project projections and invoicing.
• Process and maintain project financial records, including client invoicing, subcontractor invoice reconciliation and purchase order management.
• Support the Design Manager with tracking Requests for Information (RFI), Early Warning registers and project deliverables, proactively following up on outstanding actions.
• Coordinate statutory and…