Events & Donor Experience Coordinator

Greater Houston Community Foundation is seeking a relationship-driven Events & Donor Experience Coordinator to help deliver exceptional experiences for donors, fund holders, professional advisors, and community partners. This highly collaborative role leads event logistics, coordination, and stewardship support, ensuring every interaction is seamless, thoughtful, and engaging. The ideal candidate is organized, proactive, detail-oriented, and passionate about creating meaningful experiences that strengthen relationships and advance the Foundation’s mission.

We value our employees’ time and efforts. Our commitment to your success is enhanced by a competitive compensation of $65,000 - $70,000 annually, depending on experience, and an extensive benefits package including:

• Comprehensive health coverage:
  Medical, dental, and vision insurance provided
• Robust retirement planning: 401(k) plan available with matching component.
• Financial security:
  Life and disability insurance for added protection
• Flexible financial options:
  Health savings and flexible spending accounts offered
• Well-being and work-life balance:
  Paid time off, flexible schedule, and remote work choices provided

Plus, we work to maintain the best environment for our employees, where people can learn and grow with the company. We strive to provide a collaborative, creative environment where everyone feels encouraged to contribute to our processes, decisions, planning, and culture.

• Coordinate planning and execution of events for donors, fund holders, professional advisors, nonprofits, and/or community engagement.
• Develop and manage event timelines, planning checklists, registration processes, logistics schedules, and event calendars.
• Coordinate venues/vendors, catering, AV, signage, printed materials, event supplies, and room setup.
• Manage invitation lists, registration tracking, attendee communications, event confirmations, and event materials.
• Own operational aspects of assigned events from planning through completion, serving as the decision-maker and escalation point while managing deadlines and change-control processes.
• Serve as on-site event coordinator to ensure smooth execution and a positive participant experience.

• Support donor-facing experiences and stewardship activities designed to strengthen relationships and deepen engagement.
• Coordinate volunteer opportunities, site visits, and other donor engagement opportunities.
• Assist with gathering donor feedback and identifying opportunities to improve participant experiences.
• Maintain accurate event participation and engagement information in CRM systems.
• Support personalized outreach, event follow-up, and donor hospitality considerations.

• Coordinate donor-facing initiatives by tracking timelines, deliverables, action items, and follow-up responsibilities.
• Schedule meetings, document notes, and support cross-functional collaboration across internal teams.
• Maintain event records, planning documents, templates, resources, and standard operating procedures.

• Bachelor’s degree or equivalent experience, with 3–5 years of experience in event planning, nonprofit management, hospitality, donor relations, customer experience, project coordination, or a related field.
• Experience coordinating events or programs involving multiple stakeholders and competing priorities, with excellent organizational skills and the ability to manage details, meet deadlines, problem solve, and communicate progress.
• Demonstrated initiative, resourcefulness, and ability to manage competing priorities with minimal supervision while…