Internal Chief of Staff; INS

We're looking for an Internal
Chief of Staff to work directly alongside the founders of Hire Overseas, a fast-moving offshore staffing and HR platform placing vetted global talent into U.S. companies. You will be the operational and strategic right hand of the founding team — owning cross-functional initiatives, keeping the business running without gaps, translating founder priorities into executed outcomes, and filling whatever role the business needs most at any given moment.

This is a small business. You will have a high degree of ownership and autonomy, which means you are expected to think, decide, and act rather than wait for direction. If you are a sharp, versatile operator who thrives in ambiguity, takes full ownership of outcomes, and wants to work at the center of a growing company where your impact is immediate and visible, this role is a strong fit.

• 100% remote setup so you can work wherever you're most productive
• This role requires availability during US business hours
• Work directly alongside the founders of a growing offshore staffing company with real traction and a differentiated market position
• High-ownership, high-visibility role with full autonomy and a direct line to the top of the organization

• Serve as the primary operational partner to the founders, managing priorities, information flow, and execution across the business
• Prepare founders for meetings, decisions, and external conversations with the right context and materials
• Manage founder inboxes, communications, and follow-ups where needed to keep momentum moving
• Identify and remove obstacles that slow the founders down before they have to ask

• Own and drive cross-functional initiatives that span multiple teams or functions and require coordination without formal authority
• Keep critical projects on track by clarifying ownership, deadlines, and next steps across the organization
• Build and maintain internal processes, SOPs, and operational infrastructure that scale as the company grows
• Identify operational gaps and fix them proactively rather than waiting to be assigned

• Take on high-priority strategic projects from scoping through completion with minimal hand-holding
• Research, analyze, and synthesize information to help the founders make faster, better decisions
• Prepare internal reports, presentations, and communications that give the team and leadership clear visibility into what matters
• Translate strategy into action plans that people can actually execute

• Coordinate across internal team members, contractors, and external partners to keep commitments on track
• Support hiring, onboarding, and team operations as the company grows
• Serve as a trusted internal communication hub, ensuring the right people have the right information at the right time

• Proven experience in a chief of staff, operations lead, founder's associate, or similar high-ownership generalist role at a startup or fast-moving company
• Exceptional written and verbal English communication skills with the ability to represent the founders professionally in any context
• Strong strategic thinking combined with the operational discipline to execute without losing quality or momentum
• Comfortable operating with full autonomy in a small business where the answers are not always obvious and the scope evolves quickly
• High ownership mindset — you surface problems with a proposed solution, close loops without being reminded, and do not wait to be told what to do next
• Versatile and adaptable with the ability to move between strategic, operational, and administrative work without losing effectiveness in any of them