Research Administrator

Payroll

Title:

RSCH ADM 3 RP

Department: SCHOOL OF BIOLOGICAL SCI.

Hiring Pay Scale: $73,800 - $95,000 / Year

Worksite:
Remote

Appointment Type:
Limited Appointment

Appointment Percent: 100%

Union: RP Contract

Total Openings: 1

Work Schedule:

Days, 8:00am - 4:30pm , Mon - Fri, occasional overtime as needed

This is a 100% Limited position for 9 months with the possibility of extension or conversion to career status, based on the needs of the department.

This is a full-time limited remote position for an anticipated 9-month duration. This position will provide temporary support for the department due to leaves of absence.

The Research Administrator (RA) uses skills as a seasoned, experienced research administrator to independently develop and / or oversee research proposals, awards and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations.

Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and / or multiple sub awards. May guide less experienced staff with procedural questions. Typically works on complex proposals such as grants / contracts that require task budgets, option years, multiple investigators, or multiple sub awards, as well as, fellowship and career applications.

Incumbent provides analytical support to Principal Investigators (PIs) in the Division of Biological Sciences in proposal processing, contract and grant administration, and budget development, including pre-award proposals, other pre-award activities such as Just in Time requests, other sponsor pre-award requests such as budget revisions, and annual & closeout scientific reporting for federal, non-federal, state, and industry sponsors. Tasks include developing and routing proposals, contracts and other agreements and reviewing proposals to ensure institutional compliance;

monitoring scientific reporting on active awards in a variety of sponsor systems, and collaboration with Post Award Fund Manager. UC San Diego systems include Kuali, UCPath, Cognos/Business Analytics Hub, and Research Core Reports (Tableau). Sponsor systems include eRA Commons, ASSIST, Research.gov, Proposal Central, and a variety of foundation-specific grant systems. Familiarity of federal regulations such as the Uniform Guidance, NIH Grants Policy Statement, and CFAR contract regulations.

Expected to maintain currency with federal, institutional, and School policy changes, regulations, and updates.

Type of Proposals and Awards:
Highly complex proposals involving one or more of the following: multiple departments; multiple institutions (subawards); institutional cost-sharing; institutional commitment [Limited Submission] proposals; which are responsive to federal and non federal sponsor proposal requirements (RFP, RFA, PA). These may include program projects or center applications, and contracts; with an extensive variety of agencies that may have significant and unique reporting requirements;

Team environment and communication expectations - continuous process improvement expected through team meetings, policy and procedure review, and process documentation. Expectation to contribute toward these efforts.

Department relationship management- establishing and maintaining professional, collegial relations with Biological Sciences faculty, staff beyond the Bio Sci SPO team, other institution faculty and staff. Expectation to respond to incoming communications in a timely manner.

Project Management - experience in using milestone dates for successful project management timing and flow using the team dashboard to maintain current project status and project details on a daily basis; leading faculty expectations of project timing, necessary proposal and reporting details, system access, and facilitating support as needed. Server file maintenance to ensure all final proposal documents are kept in the shared repository.

Award onboarding and transition to Post Award:
Review of accepted awards, revision of internal budgets to match award amount, transition of award details to the PI and post award fund manager with relevant details such as reporting deadlines and any unique…