Compliance team member

Compliance Team Member – Education
Compliance and vetting
Job title Compliance Team Member, Education
Division Education
Team Compliance
Reports to Compliance Manager
Works alongside Consultants and Resource rs across SEND, Primary, Secondary, Tutors and School Facilities
Location Fully remote, working from a private home office outside the UK
Hours 08:00 – 16:30
Model Compliance only. No candidate sourcing, no interviewing for suitability, no client contact.
Purpose of the role
The Compliance Team Member takes a candidate who has been sourced and screened by a consultant or resourcer and makes them compliant. The role owns the vetting file from first document request to full clearance, and keeps that file accurate for as long as the candidate is active. Every candidate cleared by this role will be placed into a school setting.

A missed check, an unverified reference or an expired document is a safeguarding failure and an audit failure, not an administrative slip.
Accuracy comes before speed, every time.
Key responsibilities
Owning the compliance file
Take ownership of each candidate file at the point of registration and drive it to full clearance.
Issue the document request, explain clearly what is needed and why, and set the expectation on timescales.
Verify identity and address using original or certified documentation to the standard set out in the compliance procedure.
Confirm the right to work in the UK and record document type, expiry and share code where applicable.
Establish and evidence a full employment history and record a satisfactory written explanation for any gap of more than one month.
Verify qualifications, QTS status where relevant and any specialist training certificates.
Obtain a health and medical fitness declaration and elevate anything requiring occupational health input.
Confirm safeguarding, Prevent and any mandatory training is completed and in date before clearance.
Sign the file off against the compliance checklist only when every item is complete and evidenced.
DBS and barred list checks
Process enhanced DBS applications with a children’s barred list check, verifying identity documents at the point of application.
Verify existing certificates registered with the DBS Update Service and carry out and record status checks.
Track applications in progress, chase the umbrella body or the applicant where a check stalls and keep the consultant informed of the expected clearance date.
Handle disclosure information confidentially and elevate any positive disclosure immediately, without making a suitability judgement independently.
Complete prohibition from teaching, prohibition from management (section 128) and any sanction or restriction checks required for the role.
Carry out an online presence check on candidates and record the outcome factually.
References
Request a minimum of two references covering the most recent employment involving children, from a senior person at the organisation rather than a colleague or a personal contact.
Verify every reference independently, by telephone to a switchboard number or from a verified organisational email domain. A reference from a personal email address is not accepted without verification.
Read every reference in full and check it against the application and the CV for consistency of dates, role and setting.
Query any reference that is vague, evasive or silent on suitability to work with children, and elevate rather than accept it.
Obtain overseas police clearance or a certificate of good conduct for any period lived abroad, in line with the compliance procedure.
Audit, records and client requirements
Maintain compliance records to audit standard so that a file can be produced on request for a client, an inspection or an external audit at any time.
Provid…