Remote Operations Coordinator

Venture Copilot connects ambitious US founders with vetted global talent. We accept fewer than 1% of applicants and stay involved after placement, so the match works long after day one.

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Thank you, Ramzi!

We're looking for an organized Operations Coordinator to keep a growing US business running smoothly behind the scenes.

You'll own the processes, tools and follow-ups that hold the business together: tracking projects, coordinating with vendors and teammates, and documenting how things get done. It's a role for someone who likes bringing order to busy, changing workloads.

You'll be matched with a US-based founder or executive at a growing company. We match on skills, working style, and timezone before you start, and we run a setup call before your first day so the first weeks are smooth.

As a company grows, small operational gaps turn into missed deadlines and repeated mistakes. You close those gaps, so the founder and team can spend their time on the work only they can do.

• Track tasks, deadlines, and deliverables across projects and teams
• Follow up on open items and flag risks early
• Coordinate schedules, meetings, and handoffs between team members
• Prepare status updates for the founder or leadership

• Set up and maintain tools such as Click Up, Notion, Asana, or Airtable
• Document workflows and build clear SOPs
• Spot repetitive work and suggest ways to streamline or automate it
• Keep records, contracts, and files organized
• Manage vendor and contractor communication and onboarding
• Handle invoices, renewals, and simple admin tracking
• Support team onboarding with checklists and access requests

• Professional English fluency, written and spoken
• 3+ years in operations, coordination, or project support
• Experience with project management tools
• Strong organization and attention to detail
• Clear written communication and reliable follow-through
• A stable internet connection and a professional remote workspace

• Experience with automation tools such as Zapier
• Experience supporting US-based clients or startups
• Comfort using AI tools to draft and summarize
• Experience writing SOPs and process documentation

• Fully remote: work from anywhere in the MENA region with a stable internet connection
• Competitive salary: top-tier pay for your skills and experience
• Long-term contracts: we hire for lasting partnerships, not short projects
• Account Manager support: regular check-ins so you're never flying solo
• Room to grow: work alongside founders building real companies, with more ownership as you prove yourself