Operations Administrator

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Full
- Time Sisters, OR, US

4 days ago Requisition

Salary Range: $75,000.00 To $85,000.00 Annually

Operations Administrator

Company Overview

ENERGYneering Solutions (ESI), a division of Trans Tech Group (), is a leading engineering, EPC, operations, and lifecycle services company serving the energy, industrial, and renewable infrastructure markets.

Since 2007, ESI has delivered innovative engineering, project execution, commissioning, and long-term Operations & Maintenance (O&M) solutions for complex energy infrastructure projects throughout North America. Our capabilities span engineering, procurement, construction (EPC), field services, operations & maintenance, product development, and technical support.

As part of Trans Tech Group, ESI is positioned for its next phase of growth through continued investment in engineering capabilities, expanded recurring service offerings, strategic acquisitions, product innovation, and broader participation across the evolving energy and industrial infrastructure markets.

Trans Tech Group comprises multiple operating companies with approximately $300+ million in annual revenue and 900+ employees, and operations across North America, Europe, and India.

Our culture is built around integrity, safety, accountability, entrepreneurial thinking, technical excellence, collaboration, continuous improvement, and customer partnership.

Job Overview

The Operations Administrator supports ESI's Renewable Natural Gas (RNG) Operations & Maintenance (O&M) organization by providing administrative, contract management, billing, invoicing, and project coordination support across the company's growing portfolio of RNG facilities and service contracts. This role serves as a critical liaison between Operations, Finance, Customers, and Commercial teams to ensure contractual obligations are communicated, tracked, and administered accurately and efficiently.

Reporting to the Director of O&M, the Operations Administrator is responsible for supporting customer contract administration, managing invoicing and billing processes, coordinating operational reporting deliverables, maintaining project documentation, tracking key contract milestones, and assisting with customer communications. The position plays a key role in ensuring timely revenue recognition, strong customer relationships, contract compliance, and operational execution.

The ideal candidate is highly organized, detail-oriented, customer-focused, and capable of managing multiple priorities in a fast-paced environment while maintaining a high degree of accuracy and professionalism.

Reports To

The Operations Administrator reports to the Director of Operations & Maintenance.

Location

This role is based in Sisters, Oregon (our headquarters), with the potential for a hybrid or remote work arrangement for exceptional candidates.

Responsibilities and Duties

Support the administration of O&M service agreements, customer contracts, amendments, renewals, purchase orders, and related commercial documentation.

Serve as a primary administrative point of contact for customer contract-related communications and documentation requests.

Track contract deliverables, billing milestones, renewal dates, notice periods, and customer reporting requirements to ensure compliance with contractual obligations.

Review customer invoices for O&M services, ensuring accuracy, completeness, and adherence to contractual terms.

Coordinate with Operations, Finance, and Project Management teams to verify billable activities, labor hours, materials, and reimbursable expenses.

Monitor invoice status, assist with collections support activities, and help resolve customer billing inquiries or discrepancies in collaboration with Finance.

Maintain accurate records of customer contracts, billing schedules, project documentation, and financial tracking information within company systems.

Support tracking and documentation of environmental attributes, including Renewable Identification Numbers (RINs) and Low Carbon Fuel Standard (LCFS) credits, in coordination with Compliance and Finance.

Assist in the preparation and distribution of customer reports, operational performance summaries, KPI dashboards, and contractual reporting deliverables.

Coordinate internal resources to ensure customer requests, action items, and contractual commitments are…