Buyers Admin Assistant

Seasalt began in 1981 with a small shop in Penzance, selling workwear to local mariners and practical overalls to artists. Today, we’ve grown into a thriving omnichannel retailer with over 80 UK and Ireland stores, 400+ wholesale stockists, and a growing international and online footprint.

As a B Corp and winner of both Drapers “Best Place to Work” and CIPD’s “Best Recognition Programme”, we care deeply about our people, our communities and our long-term impact. Our Head Office teams provide the foundations that empower our people to drive sustainable growth across the UK and international markets.

As a Buyer’s Administration Assistant, you will play a critical role in ensuring the seamless execution of the buying strategy through exceptional administrative, operational, and data management support. This role is the foundation of the buying function, responsible for managing purchase orders, sample coordination, product data accuracy, and supplier communication, all while maintaining the smooth day-to-day operations of the team.

With an eye for detail, strong organisational skills, and a proactive mindset, this role supports the critical path, maintains product data, liaises with suppliers and supports the team in product development and trading decisions to help deliver commercially successful, design-led product ranges that align with brand values and strategic goals.

Please note this is a full-time, permanent contract which is primarily based at our Falmouth Head Office with occasional remote working.

Interview dates for this role are likely to take place Tuesday 27th or Thursday 29th October.

• Owning the purchase order (PO) process, accurately raising and managing orders in line with the critical path, ensuring all data is correct and proactively resolving any queries or delays.
• Ensuring timely approvals and updates are communicated to relevant teams, supporting an efficient production timeline.
• Taking responsibility for managing the buying sample set, covering postage, storage, and Falmouth Business Park (FBP) stock management and that they are clearly presented for sign-off and aligned with D2C and wholesale buying decisions across all partners and channels.
• Acting as the main point of contact and coordinator for sample handling and approvals, working closely with photography, tech, and design teams and maintaining up to date photography sample sheets.
• Maintaining and updating the PLM (Product Lifecycle Management) system throughout the product lifecycle, including colour approvals, lab dips, desk looms, trim/branding, capsule, phase, grade and branding are completed for all ranges for efficient tracking and sign off, and ensuring consistency with design and buying updates.
• Maintaining and updating the Buying Range Plan (shopping list), ensuring any development changes are reflected in PLM.
• Ensuring fabric, trim, and branding BOMs (Bills of Materials) are correctly created and aligned with design specifications.
• Conducting online checks for images, swatches, and product commentary, ensuring all product information is correctly displayed across online and wholesale channels and logging any web change queries to the Buying and Digital team.
• Supporting the Assistant Buyer to conduct bulk approvals, ensuring supplier notifications are sent within 48 hours to maintain production schedules.
• Preparing for weekly trade meetings, ensuring samples are ready, insights are gathered, and key takeaways are recorded.
• Preparing and distributing minutes for key meetings, including sign-offs and range reviews, ensuring clear follow-ups.
• Supporting the team with weekly reports including trading analysis and shop reports, identifying key trends, pricing strategies, and market insights to ensure…