Strategic Project and Operations Coordinator

The Division for Institutional Strategy, Research and Analytics (ISRA) advances institutional strategy and safeguards the integrity of institutional information at Stellenbosch University (SU). It manages the institutional strategy process, oversees strategic and institutional projects, integrates and protects institutional information, and enables evidence-led, data-informed decision-making.

This post sits in Institutional Strategy Enablement (ISE), the function within ISRA that enables the University's strategy rather than owning or delivering it. The role is in the projects, change and delivery specialism.

The Strategic Project and Operations Coordinator is responsible for the coordination and operational management of key processes supporting the project delivery function, with responsibility across three pillars: administration and coordination of the Strategic Fund, the effective administration of project management tools, and project coordination support to project managers.

The role coordinates competing demands across these responsibilities and ensures that key processes, systems, records, project support activities and reporting are effectively and consistently applied and maintained.

• Coordinating and overseeing the Strategic Fund application cycle, including application records, disbursement tracking and process documentation, and associated administrative requirements.
• Overseeing the administration and effective use of project management tools, including user management, template administration, data integrity, user guidance and training.
• Providing project coordination and delivery support to project managers - scheduling, meeting packs, minutes, action tracking, filing and documentation - and coordinating assigned actions through to completion.
• Supporting the annual strategy planning timeline and managing and maintaining reporting templates and the institutional calendar.
• Developing, maintaining and embedding process guides and standard operating procedures, acting as the point of liaison for stakeholders on process queries, and overseeing the integrity, accessibility and organisation of the function's records and document store, applying version control and SU document-control and recordkeeping practice.

• A relevant qualification in project management, business or public administration, or a related field. Qualification and relevant experience will be considered: an honours degree or postgraduate diploma (NQF
  8) with at least three years' relevant experience, a bachelor's degree or advanced diploma (NQF
  7) with at least five years' relevant experience, a diploma (NQF
  6) with at least eight years' relevant experience.
• Proven experience in project coordination, administration or project support, including administering project management tools and maintaining process documentation.
• The ability to build and maintain effective relationships with internal and external stakeholders.
• Working knowledge of project management tools and methodology.
• Strong analytical, problem-solving and critical thinking skills.
• The ability to assess information, consider implications and make timely decisions.
• The ability to work independently and collaborate effectively with colleagues and teams.

• Experience in a higher education or comparably complex institutional environment.
• Familiarity with Strategic Fund processes.
• Proficiency in reading and understanding Afrikaans.

Currency Commencement Date
01-Dec-2026 Closing Date
15-Oct-2026 Amount of Travel Work At Home