Workplace Occupancy & Space Planner

Workplace Occupancy & Space Planner

Join Move Plan and you’ll be part of a people-first business that’s been doing workplace change the right way since 1986.

For 40 years, we’ve built a culture where people are supported to do their best work, grow fast, and take real ownership. You’ll have the chance to work across different industries, solve meaningful challenges, and build your career in a way that feels exciting—not boxed in.

Move Plan is ambitious, supportive, and built for development. We’re also female owned and led, and diversity, equity and inclusion are part of who we are. We hire and reward based on performance and potential, and we welcome people from all backgrounds.

We take care of our people with strong benefits, competitive time off, and flexible working —something we’ve done long before “hybrid working” became the norm. You’ll also have access to the right mentors, teams, and training to help you grow and thrive in a fast-paced highly mobile industry.

• Competitive salary, paid time off, health insurance, FSA
• 2-week sabbatical after 5 years
• Birthday day off
• Paid time off to volunteer or give back to an organization you care about
• 401k with a company matching opportunity
• Long and Short-Term Disability

What You’ll Be Doing

As a Workplace Occupancy & Space Planner, you will join our on-site team and work alongside the occupancy and space planning lead at a client location. You will manage occupancy data, translate business demand into actionable insights, and support occupancy strategies across a complex, multi-building campus.

The role combines occupancy planning, workplace analytics, space utilization, scenario planning, and CAFM/IWMS administration. You will maintain supply-anddemand data, develop reporting and dashboards, support block and stack planning, and inform decisions about capacity, allocation, moves, and future space needs.

As an embedded resource, you will represent Move Plan while partnering with client business units, Facilities, Real Estate, Human Resources, Finance, IT, project teams, and vendors to connect data, workplace strategy, and operational delivery.

The position requires an on-site presence in Gaithersburg and Rockville, Maryland, with occasional work-from-home opportunities. Travel between campus buildings and occasional night or weekend work may be required for moves or field activities.

You will be part of a Move Plan team delivering high-quality, value-added occupancy, workplace, and move management services.
Your Responsibilities

Your responsibilities will include, but not be limited to:

• Occupancy Data Management:
  Maintain accurate occupancy data, including headcount, organizational assignments, seating capacity, vacancies, departmental allocations, and workplace attributes.
• Supply-and-Demand & Forecasting:
  Maintain and analyze supply-and-demand models using current occupancy, headcount forecasts, growth, attrition, hybrid work, utilization, and business planning inputs. Coordinate forecast data collection and reconciliation, identifying gaps and inconsistencies.
• Reporting, Dashboards & Utilization:
  Prepare recurring and ad hoc reports and dashboards using Excel, Power BI, and other tools. Analyze utilization, availability, vacancy, density, allocations, trends, risks, opportunities, and capacity constraints.
• Scenario, Block & Stack Planning:
  Develop workplace scenarios, block and stack plans, adjacency studies, neighborhood concepts, and allocation options addressing headcount demand, seating strategies, restacks, consolidation, swing space, and portfolio needs.
• CAFM/IWMS & Data Governance:
  Support CAFM/IWMS administration, including space records, floor plans, organizational assignments, occupancy attributes, reporting structures,…