Administrative Analyst; Financial Analyst

With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice.

The Community Development Department is seeking an Administrative Analyst (Financial Analyst) to join the Accounting/Budget unit within the Administrative Services Division. This role is primarily responsible for assisting in managing the division's operating and project budgets, monitoring expenditures, quarterly disbursements, year-end expenditures, and revenues, analyzing costs, and participating in the year-end closing process. The position will collaborate closely with the Supervising Financial Analyst, Program Specialist, and other professional staff, while also leading a team of Accounting Technicians and/or Account Clerk IIs, overseeing accounting functions and various administrative responsibilities.

The Administrative Analyst will provide guidance on accounting procedures, assist with audits, coordinate accounting activities across city departments, support routine financial operations, complex operating and grant project budget issues, and develop and enhance business processes. Additionally, the Administrative Analyst will be responsible for reviewing and approving financial transactions, ensuring compliance and accuracy in financial operations.

The Administrative Analyst will perform accounting and budget related duties, including but limited to, knowledge of department policies and procedures, the recording and reporting of financial transactions related to a variety of funds and programs, and reviewing accounts payable, payroll, and other financial records for the Community Development Department.

The ideal candidate will preferably have prior experience in budget management, public finance, accounting procedures, and policies and lead/supervise technical and clerical personnel. They will possess a positive outlook, the ability to thrive in a fast-paced environment, and the skills to manage multiple priorities in a continuously evolving setting. They will be a strategic thinker and planner. The ideal candidate will have strong written and oral communication skills, exceptional organizational abilities, and excellent interpersonal skills to effectively interact with employees, upper management, and customers.

Key qualities include honesty, integrity, patience, and a strong work ethic.

This journey-level classification is populated with multiple incumbents. Incumbents may be assigned to perform either the entire range of support functions and administrative and technical duties for a division or department or a broad range of functional program management duties for programs with department or Citywide impact. Responsibilities require a complete knowledge of departmental policies, programmatic, or project operating policies and procedures.

The Administrative Analyst may specialize in one program area or may have broader responsibility for multiple internal service functions. Incumbents may independently perform moderately complex professional or program management work and make independent decisions on routine activities; or may perform complex professional or program management work under closer direction and exercise less independent judgment and discretion. The Administrative Analyst is distinguished from the next higher-level class of Administrative Officer in that the latter is responsible for the administration and management of programs and projects or all centralized administrative services for a department or major division with high visibility and substantial Citywide impact.

General direction is provided by higher-level department or division administrative personnel. Responsibilities may include the indirect supervision of technical and clerical personnel.

• Performs professional analytical and technical work in the formulation and administration of department or division budgets, development, and management of grants and contracts, management of department level procurement, or coordination of personnel functions.
• Performs research and analysis in the development of program or project activities, including program compliance and eligibility, regulatory issues, and funding requirements.
• Compiles and analyzes data and makes recommendations on the formulation of policy, procedures, staffing, and…