Risk Administrator-DOT, Drug & Alcohol

The Risk Administrator manages the day-to-day administration of risk and compliance activities across applicable Vector operations. This role supports fleet administration, driver qualification, DOT Drug & Alcohol program requirements, telematics, Hours of Service (HOS) monitoring, and regulatory recordkeeping.

Working with Operations, Safety, Risk, Human Resources, and external vendors, the Risk Administrator helps ensure assigned requirements are completed accurately and on time. The position maintains audit-ready records and escalates compliance exceptions or matters requiring interpretation, approval, or employment decisions to the appropriate functional leader.

• Administer fuel cards and maintain related records.
• Manage user access in Verizon Connect, Lytx, and other designated systems.
• Process driver authorizations and maintain associated records in applicable systems.

• Coordinate DOT Drug & Alcohol testing requirements, including random, post-accident, reasonable suspicion, return-to-duty, and follow-up testing.
• Serve as the Designated Employer Representative (DER) for the DOT Drug & Alcohol program.
• Maintain applicable custody and control forms (CCFs), testing records, previous-employer verifications, and assigned FMCSA Clearinghouse records and activities.
• Provide employees with applicable Substance Abuse Professional (SAP) program resources and coordinate related administrative steps.
• Review motor vehicle records (MVRs) against established company and insurance requirements and maintain applicable driver information in Samba Safety.
• Audit DOT onboarding and driver qualification files for completeness; coordinate required road tests and annual MVR reviews.
• Escalate testing results, driver qualification exceptions, and other compliance concerns requiring interpretation or employment decisions.

• Maintain driver records and support recurring safety reporting in Lytx and other designated systems.
• Monitor assigned HOS records, identify missing or incomplete information, and provide recurring reports to Operations.
• Maintain the DOT Accident Register and applicable accident, roadside inspection, violation, citation, and corrective-action records.
• Track required responses and compliance deadlines, escalating outstanding items as appropriate.
• Retain documentation in accordance with company policies and applicable regulatory requirements.

• Maintain accurate, confidential, audit-ready fleet, driver, testing, and DOT compliance records.
• Conduct routine record audits and coordinate corrections to missing, expired, or incomplete documentation.
• Prepare recurring HOS and compliance reports for Operations and leadership.
• Support internal and external DOT, fleet, insurance, and compliance audits.
• Maintain applicable trackers, forms, standard operating procedures (SOPs), and process documentation.
• Coordinate with Operations, Safety, Risk, HR, Finance, Procurement, and vendors to support consistent fleet and DOT processes.

• Associate’s or bachelor’s degree in Business Administration, Transportation, Safety, Operations, or a related field preferred; equivalent relevant experience may be considered.
• One or more years of fleet administration, DOT compliance, transportation, safety administration, or related experience preferred.
• Familiarity with DOT/FMCSA requirements, Drug & Alcohol testing, driver qualification, MVR reviews, or fleet compliance processes preferred.
• Experience with Lytx, Verizon Connect, Samba Safety, the FMCSA Clearinghouse, Spectrum, or comparable systems is a plus.
• Strong organizational, communication, and problem-solving skills, with attention to detail and the ability to manage multiple priorities.
• Ability to maintain confidential, audit-ready records and escalates compliance exceptions appropriately.
• Proficiency with Microsoft Office and familiarity with fleet, compliance, ERP, or reporting systems.