Program & Events Manager

Northeast Sustainable Energy Association (NESEA)

Greenfield, MA

The Northeast Sustainable Energy Association (NESEA) advances sustainability practices in the built environment by cultivating a cross-disciplinary community where practitioners are encouraged to share, collaborate, and learn. We are a regional nonprofit organization with an office in Greenfield, Massachusetts, and we organize educational events throughout New England, New York State, and online.

We’re hiring for a new staff member who is eager to bring people together through programs and events. This person will work alongside existing program staff to carry out our ongoing work. Training will involve shadowing and supporting members of our team before taking on more independent work.

The Ideal Candidate Does Not Need To Have a Background In Sustainable Energy Or Building Science, But Should Have a Background That Includes Most Of The Following

• Program and/or event planning and staffing, especially multiple small events throughout the year
• Database and Excel/Google Sheets fluency
• Customer service (may include roles such as food service and/or retail)
• Experience and comfort working in a variety of digital environments, including Google products
• Project management (tracking many details of a project or event)
• General administrative tasks in a nonprofit, academic, or similar office setting

• Writing and/or editing for an audience of program participants
• Grant research, application, or reporting
• Sales or sponsor recruitment

Our program and event staff provides planning, logistical, and on-site event support to multiple NESEA programs. The majority of time will be spent planning and staffing our building tour series and our business development program; staff will not be expected to provide content for these programs, but will work to support speakers who have subject matter expertise. Some time will also be spent on tasks related to our annual magazine, our emerging professionals program, and two annual conferences, as well as general administrative tasks.

While the majority of the schedule is remote work for planning and program administration (either from home or from our office in Greenfield), planned travel within our territory to staff events will be required.

• Working with existing staff for event coordination for small scale events (15-50 people), including:
  • scheduling, communications, venues, catering, record/receipt keeping, sponsor recruitment, meeting space set-up and breakdown, and other logistical tasks to support the success of events
• Outreach, recruitment, and records maintenance around our scholarship program and business development program
• Tracking components of our magazine program
• Working with other staff to maintain database records
• Tracking expenses related to program activities
• Communication with event sponsors

This position requires an ability to work independently and follow protocols, comfort traveling to and staffing regional events, sociability when interacting with program participants, and excellent organizational, communication, and interpersonal skills. This position does not have any staff supervisory responsibilities but does include coordination of event speakers.

• Availability and willingness to travel regionally in the Northeast (New England and New York State), including some overnight travel, for our events
• Valid driver’s license and reliable personal transportation for events required; comfortable driving and navigating in rural and urban environments; willing to take a driving course.
• Ability to lift up and carry to 30 pounds and be on your feet for several hours (with breaks) on event…